8. PRSR 11-13-2013 - Laserfiche WebLink

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• City of ElkMemorandum River To: Parks and Recreation Commission From: Michael Hecker, Parks and Recreation Director Date: November 13, 2013 Subject: Director's Report This report is a monthly highlight of our Department's activities informing the Commission on items related to collaborations, strategic planning, staff changes/ development, and park operations. Parks and Recreation Master Plan The city received ten proposals, of which nine were able to meet some aspects of the scope, ranging in cost from $76,000 to $130,000. We are told this is a result of identifying potential vendors and writing a good RFP. After many hours of review from the staff selection committee, four proposals were defined to most effectively meet the scope with a not to exceed amount of$85,000. The bid alternate needs assessment is part of this total cost. The needs assessment portion includes a statistically valid survey to "take the pulse of the community" and define priorities for the park system. Statically valid surveys are a strong planning tool— the only tool that reliably can obtain the opinions of the Non-users of our park system. If approved, this will be the City's first comprehensive parks and recreation master plan with a community needs assessment. The selection committee will invite consultants with the highest scoring for an interview. The scoring criteria used in the screening are outlined in the master plan RFP. Staff plans to make recommendations to City Council on November 18 to proceed forward with the most qualified consultant to complete the Master Plan. This project was briefly discussed at the City Council work session on November 4. The project schedule expected for the Parks and Recreation Master Plan is up to nine months taking it through September 2014. The planning group will include a core group of City staff to guide the process and work. We recommend up to two Parks and Recreation Commissioners become part of the planning group. The Parks and Recreation Commission will act as a sounding board for the entire process during 2014. An article is attached"Coon Rapids voters approve park bond referendum" Coon Rapids voters approved a $17.4 million bond referendum in Tuesday's election. The decision by the Coon Rapids City Council to move forward with the park bond referendum came after an updated parks and recreation master plan,which set priorities for park improvements,was completed last year, and a recommendation from the Coon Rapids Parks and Recreation Commission. 'POWERED RY N:ADepartmentsAParks and Recreation A Commission A Packets\2013V11-13-13]'RC Packet ADirectors Rcport.docx NATURE