8. PRSR 11-13-2013 - Laserfiche WebLink

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Park Improvement Fund The Park Improvement Fund priorities and requests for 2014,which were recommended by the Park and Recreation Commission,were reviewed by City Council on November 4. The amount for the Parks and Recreation Master Plan project will need to be increased by up to $20,000 to adequately reflect the consultant submittals approach in meeting the RFP increased scope. The cash balance estimated in the fund for 2014 and the Trail Repairs will make up the difference. Oak Knoll Athletic Field Lighting The project to install athletic field lighting at Oak Knoll was discussed during the Park Improvement Fund discussion. The total expenditures for this project are$135,000 of which $73,000 is the total donations from the football and lacrosse organizations. The first donation amount expected in 2014 will be $43,000 and then $10,000 for three years beginning in 2015. The City Council explored some funding options and consensus was to use a budgeted transfer from the liquor store fund to the Ice Arena in2013 that will not be needed, and amend the transfer to the park improvement for the funding gap between the cost and the donations. The remaining$10,000 donations for 2015, 2016 and 2017 will go back to the liquor store fund as they are received. Riverfront Concert Series Staff has been working with the Bank of Elk River staff on the 2014 sponsorship package. An agreement has been reached in which the Bank of Elk River provide $14,000 in order to be the sole • corporate sponsor of the Riverfront Concert Series, Kidstock, Chalk-It-Up, Farmers Market as well as being co-sponsors of other community events. Effort was put towards refining the sponsorship to still provide value to the Bank of Elk River, and also to allow for opportunities for the city to pursue other sponsorship opportunities. The Bank of Elk River will be recognized in Council meeting in early January for their sponsorship. Staff is planning 10 concerts with a quality lineup of bands for 2014, following the success of 2013. We have received numerous positive comments in regards to the 2013 season from the public, including a record crowd season. Houlton Farm property acquisition City Council approved Resolution No. 13-63 on October 21, 2013 supporting the acquisition of the Houlton farm property through the Parks Legacy Grant Program. The proposed regional park in the grant is being called the Elk River Nature Preserve. City Council discussed the Houlton property trunk utility assessments at the November 4, Council meeting. City Council has been requested by the Houlton family to waive or pay all or part of the deferred special assessment. City Council has requested city staff develop a plan in which the city could assist with the special assessments. The plan will need to be approved by City Council. N:\Departments\Parks and Recreation\Commission\Packets\2013\11-13-13 PRC Packet\Directors Report.docs