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p <br /> dor <br /> STEVENS <br /> ENGINEERS <br /> November 6, 2003 <br /> Mayor and City Council Members <br /> City of Elk River <br /> 13065 Orono Pkwy <br /> Elk River, MN 55330-5600 <br /> RE Ice Rink Floor Replacement Project-Bid Results <br /> Our File No. 6008 <br /> • <br /> Dear Mayor and City Council Members: <br /> On Thursday,October 30,2003 bids were opened for the Ice Rink Floor Replacement Project- The low <br /> bid was$253,097 submitted by Commercial Refrigeration Systems located in Virginia,Minnesota. There <br /> was a lot of interest in the project but in the end only two contractors submitted bids on the project. The <br /> bid are summarized below along with the engineers estimate. <br /> Bidder Base Bid Alternate 1 Alternate 2 Alternate 3 <br /> Commercial Refrigeration Systems $253,097.00 $0.00 $45,815.00 $22,660.00 <br /> Rochon Corporation $352,385.00 ($14,010.00) $40,298.00 526,521.00 <br /> Engineers Estimate $249,500.00 $0.00 $45,000.00 $25,000.00 <br /> Alternate Bid 1 - Change project schedule to May 5, 2004 through August 23, 2004 <br /> Alternate Bid 2-Demolition of rink floor and perimeter slab <br /> Alternate Bid 3-install sub-floor heating system pipe grid <br /> The spread between the two bids is not surprising. Commercial Refrigeration Systems specializes in <br /> repairing direct refrigeration systems and will do most of the work themselves. Rochon Corporation is <br /> inexperienced at constructing ice rink floors and would give most of the work to subcontractors. The low <br /> bid compares favorably with the engineers estimate. The engineer's estimate was prepared prior to <br /> opening the bids and is based on final plans. <br /> We have reviewed the bids and recommend awarding the contract to the low bidder Commercial <br /> Refrigeration Systems on the condition that the contractor will execute the contract documents and <br /> return them to the City within ten (10)days in conformance with the bidding documents. <br /> Since it is still unknown whether the repairs to the existing ice rink floor will be successful, the options <br /> for awarding the contract are summarized below. <br /> 1656 Livingstone Road • Hudson,WI 54016 <br /> 715-356-5819•651-436-2075 •800-822-7670 • fax: 715.386-5679 •www.stevensengineers.com <br />