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REQUEST FOR ACTION <br />TO ITEM NUMBER <br />Ci Council 8.1. <br />AGENDA SECTION MEETING DATE PREPARED BY <br />Administration March 21, 2011 Bob Pearson, IT Mana er <br />ITEM DESCRIPTION REVIEWED B)/ <br />Replacing the City Cell Phone Use Guideline Tim Simon, Finance Director <br /> REVIEWED BY <br />ACTION REQUESTED <br />City Council is asked to consider approval of the updated City mobile phone policy. <br />BACKGROUND/DISCUSSION <br />The City Cell Phone Use Guidelines was last updated in 2001. This request is for a new Mobile Phone <br />Policy to replace the Cell Phone Use Guidelines. Mobile phone technology and the plans available have <br />greatly changed since 2001. In 2001 Smartphones were limited in use, today they account for over 25% of <br />mobile phone usage and according to a Nielsen study will overtake cell phones in the U.S market in 2011. <br />The new document does a better job of communicating: <br />1. Who is eligible for a cell phone or smartphone. <br />2. Privacy expectations <br />3. Process for reimbursement of employee owned mobile phone. <br />4. Smartphone security guidelines <br />5. Department and employee responsibilities <br />A justification process <br />FINANCIAL IMPACT <br />We currently pay $22 per month for a cell phone plan, reimbursing at $15 will save the City $7. We <br />currently pay $55 per month for smartphone plan, reimbursing at $30 will save the City $25. The overall <br />impact is unknown, but an informal survey of affected employees indicated few would opt fox <br />reimbursement. <br />ATTACHMENTS <br />^ Draft policy and justification form <br />^ Current policy <br />Action Motion by Second by Vote <br />Follow Up <br />N:\Public Bodies\City Council\Council RCA\Agenda Packet\03-21-2011\cellphonepolicyupdate.doc <br />