8.1. SR 03-21-2011 - Laserfiche WebLink

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.^1/ c:.~~ ~~ ,,,~,,,:, MOBILE PHONE POLICY River PURPOSE: The purpose of this policy is to provide a set of expectations and guidelines for all city staff in the usage and cost effective administration of mobile phones. In addition to being a telephone, modern mobile phones also support many additional services and accessories, such as text messages, a-mail, Internet access, camera, and GPS navigation. Low-end mobile phones axe often referred to as cell phones, whereas high-end mobile phones that offer more advanced computing are referred to as smartphones. These devices axe provided to designated functions and employees in order to improve productivity, enhance customer service to our citizens, and/or to enhance incident response services. POLICY: A. Applicability This policy covers city issued mobile phones as well as preauthc>rizcd use of employee owned mobile phones for city business. It is the policy of the city to maintain the right t~ ~ access and disclose an} and all messages communicated through electronic means when city-issued egtupment is used. Regardless of the intent of the message (business or personal), any emplo~•ec involved has no right to privacy, or to the expectation of privacy, conceriuns~ the content of ana message or the intended destination of any message when using city-issued cc~uipnlent. Decisions regarding the use +~f city mobile phones that arc nor etiplicitly stated herein will be left to the discretion of the appropriate Department I Tcad, as authorized by the City Administrator. Department Herds arc authorized to administer, pry-,vide guidance on, and assure compliance with the features of this polio-. B. City-Issued Cell 1'h.>nc l?ligibilit<r Criteria Functions of ernplovees «-ho ~c eligible for assignment of city-issued cell phones are those designated by the City- ;'administrator as requ~ated by their Department Head. General criteria to be used a hen allocating cell phones include: 1. Travel -Employees «-ho frequcndy travel, work in the field, or axe out of the office and need ro be in contact with staff, citizens, or other city business associates. 2. Emergency Response -Public safety positions, as necessary to provide immediate and direct telephone communications with citizens, outside agencies cooperating in operations, or othez resource. entities outside of city government. 3. Other -Employees who are required by their department to be accessible at all times by electronic means.