05-28-2002 LIB MIN - Laserfiche WebLink

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Elk River Library Board Minutes May 28, 2002 Leslie Anderson, Chair Present Geraldine Graham, Vice Chair Present Jeri Miller, Secretary Present Gloria Bailey Present Jennifer Sharp Present Also present: Mick Stoffers, Librarian The meeting was called to order at 6:35 pm. It was determined that a quorum was present. There were no visitors. The agenda was adopted. A question was posed by Ms. Graham regarding the expiration dates of each board member's term. Ms. Stoffers will look into this matter and relay the information at the next board meeting. Secretary's Report Ms. Graham made a motion to approve the Secretary's Report. The motion was seconded by Ms. Bailey and passed unanimously. There was no correspondence and no Suggestion Box items. (The Suggestion Box was back out for public use following a brief hiatus due to the GRRL survey). Information from that survey will be distributed to the board once it has been compiled by GRRL. Treasurer's Report Programming, for example, has had much expenditure already this year and the busy season -summer - is yet to come. Funds will need to be watched carefully. Discussion about pursuing charitable giving to help defray costs was had. Most companies who donate money are not interested in publicity, so the library would have fewer worries regarding "associations" with one business or another. Ms. Stoffers said she would check into city concerns regarding charitable giving and get back to the board. A motion was made by Ms. Bailey and seconded by Ms. Sharp that the treasure's report be approved. Passed unanimously. Librarian's report Storage. There is a need for additional storage behind the desk. The best estimate at this time is for metal shelving with oak end pieces, 9-foot length for $1, 665.00. Removing the current shelving behind the desk requires new flooring. Matching carpeting being stored by the city was located and found to be damaged. Ms. Stoffers called three carpet companies to get bids to replace the carpeting. Only Kjellberg's Carpet One came out with a bid of $1,000.00. Ms. Stoffers will solicit two more bids and present the information at the next board meeting. To fund this purchase of shelving and carpeting, it was suggested that the $3,000.00 from the Capital Outlay line item be transferred to this project. Because the budgeting process is starting soon, Ms. Stoffers will request permission to transfer funds at that time.