5.3. SR 08-20-2001 - Laserfiche WebLink

Home Browse Search

Memo to Mayor & City Council/Park and Recreation Commission Update August 20, 2001 Page 2 Youth Athletic Complex Master Development Plan and Budget Work to Date Since June, staff has facilitated a number of meetings with the youth athletic associations and has completed the following tasks: 1. Surveyed youth athletic coaches to determine priority of projects. 2. Developed two master plan alternatives. 3. Developed concession and shelter designs. 4. Developed a phasing plan and budget. The most recent meeting with the associations occurred on July 30, 2001, and the associations selected the attached master plan as the preferred alternative. This plan provides a central concession area, detached restroom and storage building, eight sheltered player benches and three spectator shelter areas that would hold six picnic tables each. Bleachers are proposed along each of the eight sidelines and also behind each home plate. At the Park and Recreation meeting of August 8th, it was suggested that shelters also be included for the bleachers adjacent to the eight sidelines. The plan has been amended to reflect this suggestion. Budget Impact The overall budget impact for the Youth Athletic Complex development is approximately $615,000. This includes paving the driveways and parking lot, as well as providing a playground structure ($180,000). The youth athletic associations have agreed to participate in the development of YAC by organizing donations of time, material, labor and money in order to supplement what the City can provide. It is staff's understanding that a member of the association has obtained a set of lights from another athletic complex; however, at this time this has not been confirmed. Lighting is proposed at $250,000. The remaining budget would total $185,000. Staff suggested and the Commission concurred, that the City provide funding in the amount of $20,000 per year over 10 years towards the development of the Youth Athletic Complex. Attached is the Park and Recreation 10-year capital improvements budget, showing the impact of this dedication on the overall budget through the year 2010. The attached phasing plan shows that construction should be completed by 2004-2005 is materials and labor can be organized efficiently. Action Requested In order to begin construction, staff and the Commission are recommending that the Council expend $12,500 in 2001 for the installation of the concrete for the batting cage, bleacher pads, player bench pads, and also for the trenching of electrical and irrigation in the areas where concrete will be located. It is staff's understanding that the youth athletic associations will be in attendance at the August 20th meeting to present the City with their last payment for Phase I of the Youth Athletic Complex development. S:\PLANNINGMMICHMC\CCREPRTS\AUGSP&R.DOC