04-21-2003 CC MIN - Laserfiche WebLink

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City Council Minutes Page 3 April 21, 2003 immediately. Mr. Rohlf stated that if a complaint is directed to the wrong staff person that staff person is still responsible for making sure the complaint is forwarded to the appropriate person for follow-up. COUNCILMEMBER TVEITE MOVED TO ADOPT THE POLICIES AND PROCEDURES OUTLINED IN THE STAFF REPORT REGARDING COMPLAINTS AND ORDINANCE VIOLATIONS. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.2. 4.3. 4.4. Mr. Rohlf stated that the Heritage Preservation Commission received an archeology grant for $8,000 with the requirement that the city match the grant request. He stated that the grant funds would be used to sponsor archeological digs in certain areas of Elk River. YMCA Committee Update - Mayor IClinzing Mayor IClinzing provided an update of YMCA activities. She stated that the YMCA is still moving forward with their plans to build a facility in Elk River and is currently working on fundraising efforts. Consider Cleaning Contract for Police Department Street/Park Superintendent Phil Hals stated that Chris Zerwas has been cleaning the police department but will be retiring in April. He stated that cleaning contractor (Toni Karpe) would take over the police department cleaning for a two month period at the same compensation that Ms. Zerwas received. It was the consensus of the City Council to authorize Ms. Karpe to clean the Police Station and to have Mr. Hals continue negotiating contract terms with Ms. Karpe as the police and city offices will be relocating in June. Discuss March 31, 2003 Annual Reports Presentation City Administrator Pat K1aers indicated that staff would like feedback on how the Annual Report presentation went at the March 31, 2003 Council meeting. Councilmember Motin stated that the Annual Report meeting could be scheduled at an earl/er timeframe so that the meeting does not have to go late into the evening. Councilmember Dietz stated that he enjoyed the format and liked the interaction with department heads. He stated that a copy of the video tape could be sent with Council packets for review and then the video could be dubbed in either before or after the City Council meeting for public view. Councilmember Tveite concurred with Councilmember Diem. He stated that he liked the way the departments were grouped and he liked the format of the meeting. He stated that he didn't see any way to shorten the timeframe. Councilmember Tveite stated that he 1/ked the goals discussion but would also like to see a timeframe for completion of goals.