5.2. SR 01-04-2010 - Laserfiche WebLink

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tti®n ~ ueste The Ells River Fire Department is requesting Council authorization to proceed with the purchase of a new heavy rescue vehicle from Pierce Manufacturing to replace the department's current frontline truck. The total purchase price is $299,2G3.G4, which includes a prepaid discount from the manufacturer and optional equipment. a~ck r®un! iscussi®n Upon receiving authorization from the City Council on Monday, December 7, 2009 to advertise for bids for• a new heavy rescue vehicle, an Invitation to Bid was published and issued on Saturday, December I2, 2009. Complete bid packages were subsequently .requested and sent to five ~5} apparatus vendors including Custom Fire, Fire Safety USA ~E~One}, Hackney Emergency Group, Clarey's Safety Equipment Pierce Manufacturing}, and Rescue 1. As specified in the Invitation to Bid, bids were due and opened at 09;30 AM CST on Monday, December 28, 2009, One ~l} bid was received and opened from Pierce Manufacturing in the amount of X299,995.00 excluding discounts and optional items}, A second bid pacl~age was received after the published deadline which was subsequently rejected in accordance with the Terms and Conditions of the Invitation to Bid and returned to the bidder, The Fire Department has reviewed the submitted bid to assure adherence to the published invitation to Bid and specifications document, A thorough review of the submitted bid did not reveal any major discrepancies and Pierce Manufacturing has proposed a truck that will meet the specifications as published. The Fire Department is recommending that the City Council accept the bid from Pierce Manufacturing. The bid meets all federal safety standards, National Fire Protection Association ~NFPA} requi~•ements, noise level requirements, and standards mandated by OSHA, Despite only receiving one ~1} qualified bid, the Fire Department believes the proposal from Pierce Manufacturing will meet the needs and requirements of the City for many years to come. Pierce has a positive history with the City of Elk River with respect to price, performance, reliability and customer service. In an effort to help ensure the price of the vehicle came within the approved budgeted amount, a number of optional items were included as part of the Invitation to Bid. In consideration of prepaying for the entif.•e purchase of the vehicle, Pierce is offering the City a discount of ~10,75G.3G 3.59%}.The Fire Department, in consultation with the Finance Director, is recommending that the City tale advantage of