4.1. ERMUSR 10-13-2009 - Laserfiche WebLink

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costs are properly reported, (2) monitoring actual performance against budgetary goals, and (3) guararteeirg that employees are paid correct(}~ and that their leave accumulations are accurate. Each employee is responsible for his or her own personal time reporting, and each supervisor is responsible for reviewing the employee's compliance with this time renortin~ nolicv. IZecording 7'drne Non-exempt emnlovees are required to record the following on their timecard: Amount of Time Worked in increments of one-quarter hour; . Description of the time worked; Account to be charged (accounting system designation); and Work order (as appropriate). The description of the time worked is to document for accountability purposes how the employee's work time was spent. Work orders are utilized for specific projects that track time and labor for billing purposes, capitalization projects, or the installation and repair of security systems. Frequency Non-exempt emnlovees are required to fill out their timecards daily. It is preferred that employees fill out their timecards at the end of each completed work day, but timecards may be completed within the first hour of arriving at work on the subsequent work day. This is not intended to conflict with payroll deadlines for paperwork. Timecards will be checked periodically throughout the pay period for completeness and accuracy. Timecards must be made available for review/audit upon request by the employee's supervisor. Ensuring Accuracy €;~eesNon-exempt emnlovees are responsible for and must take steps to ensure the accuracy and completeness of time reporting data collected. When a~a non-exempt employee submits or a supervisor approves time reporting data, he or she is attesting to the accuracy of the data. Knowingly submitting or approving inaccurate time reporting data is a violation of policy and may subject the person to disciplinary action. 24