4.3. SR 10-21-1996 - Laserfiche WebLink

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Agenda Item Detail B.1 ) Joint meeting with CE and ECFE advisory, boards: Staff representatives of CE, ECFE and Recreation have over the :asr several months been working at improving understanding and communication for the betterment of each of our program areas and the constituents as well. Being that our market is primarily the same, and the way in which we deliver our service is as similar, it can be easily understood that occasionally boundaries get crossed. Staff believe that it would be beneficial for the leadership of each to meet and share their vision, concerns, etc. so that individually, while in a united fashion each program can prosper and most effectively serve our constituencies. This meeting has been scheduled for Thursday evening January 9th 7:00 pm. At our September meeting it was suggested that in preparation for this meeting it would be a good idea for us to review each programs mission. They are as follows: Community Recreation: To provide, develop, and initiate year-round recreation programs, services and facilities that enhance the lives and increase enjoyment and well-being of all residents. Community_ Education: "To create a sense of community through lifelong learning." Early Childhood Family Education: The mission of ECFE is to strengthen families and support the ability of all parents to provide the best possible environment for the healthy growth and development of their children. I will further explain our plans / agenda and desired outcomes of this meeting at today's meeting. B.2) Field development / regional planning and responsibilities: At our September meeting we began to revisit our 1995 Long Range Planning goal that dealt with this area. At the September meeting you were presented with an inventory of community athletic fields in the District 728 area. Some of our individual communities have had experience with planning, developing, maintaining, etc. these facilities while other communities with respect to rapid and expected growth are just beginning their planning and dealoing with their new found responsibilities associated with these types of facilities. The Community Recreation Board could be the vehicle in which joint partnerships could be established between any qumber of communities or entities to cooperatively plan, develop, and mange these types of facilities. It was also suggested that these types of relationships with respect to developing facilities are usually top candidates when seeking grant funding. Enclosed with this meetings packet you will find an article related to state funded grants. A strategy should be considered as to how this organization can best coordinate and assist with planning, development, and managerial concerns of these facilities. (scheduling & maintenance) B.3) Healthy Communities / Building Community Assets: Enclosed with this meetings packet you will find several pieces of information related to this topic area. Dr. Peter Benson of the Search Institute was the keynote speaker eadier this month at the Area Mayors Luncheon. Additionally this same concept of community assets was identified by the Community Youth Task Force that has recently completed a 3 year study of issues related to youth in this area. The CYTF has completed their study and has offered some recommendations. It would be time well spent for the Community Recreation Board to discuss this information and determine how we can work towards some of the recommendations. Some work that has been done already to begin taking action on the recommendations has identified the Community Recreation program as a resource. B.4) Personnel Committee Update: The committee has been researching methods that would add more cladty and unity to the administration of our program. Much of this work is still in progress. According to feedback thus far about managing our personnel costs, the committee is researching and comparing job-responsibilities and will utilize this information to consider implementing a single administrative policy and wage manual. JA will explain the status of this research and optimal timeline for implementation. Below is an outline of our research areas. 1 ) Overview of current fiscal agency roles & associated issues: - lSD operates on a fiscal year, (July - June) and all municipalities and townships operate on a calendar year. As do we. - JA is on lSD payroll and benefits structure while all other admin, personnel are on city payroll and benefit structure - all recreation program staff become an employee of the host city of the activity. This lends itself to duplication of: work