7.1. SR 07-20-2009 - Laserfiche WebLink

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Norfolk, Morton, Lowell, King Improvement Page 2 July 2Q 2009 of Rum River Contracting, since it is a per unit contract, I will be prepared to recommend that the City Council reduce the assessment rate per unit from $4,500 to $3,750. One of the issues that the City Council should be prepared to address is whether or not the residential properties at the corners of Main Street with Norfolk, Morton, and Lowell Avenues should be included in the assessment of this project. Currently, they are all included in the assessment roll and have been noticed of this hearing and the proposed assessment to their property. As a way of background, Main Street was reconstructed in 1988 and all of these properties were assessed for that street reconstruction at that time. In the 2003 and 2005 street reconstruction projects there were also properties similar to these affected at the corners of Main Street and streets within those projects. Those properties were eliminated from the assessment roll of the 2003 and 2005 projects because they had previously paid an assessment in 1988 for the Main Street reconstruction. Somewhat different than these residential properties are the First National Bank and Dare Funeral Home properties. They are proposed to be assessed two units each for the work on King Avenue. As you are aware, Main Street in front of these properties was overlaid last year and no assessment was levied. At the time of this memo, staff has not received any written objection to the proposed assessment. The only contact we have received is the email all Council members received from Don and Kitty Schumacher, who are unable to attend the meeting. A copy of that email is attached for your reference. At the close of the public hearing/assessment hearing, it would be appropriate for the City Council to consider adoption of the resolutions. The first resolution orders the improvement and requires a 4/5 vote of the City Council; the second resolution adopts the assessment roll. This can be adopted with any changes the city deems appropriate based on input at the public hearing. This would include reducing the assessment rate from $4,500 per unit to $3,750 per unit. The final resolution awards the contract to Rum River Contracting in the amount of $238,156.60. Financial Impact Based on the recommended reduction in the assessment rate from $4,500 per unit to $3,750 per unit, the city's contribution to this project will be approximately 1 /3 the cost with approximately 2/3 of the cost being assessed to the affected properties. The city has budgeted in the Capital Improvement Program for this street reconstruction with the city's share coming from Street Reserves. There will be a small contribution from the Elk River Municipal Utilities for minor adjustments to the water system in the area that they have requested. Attachments • Bid tabulation • Resolution Ordering the Improvement • Resolution Adopting the Assessment Roll • Resolution Accepting the Bid and Authorizing Execution of the Contract • Assessment Roll • E-mail from the Schumachers • Letters from residents received after this memo was submitted