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per <br />MEMORANDUM <br />TO: Mark Thompson, Chairman of Fleet Committee <br />FROM: Terry Maurer, Public Works Director <br />DATE: March 12, 2009 <br />SUBJECT: Street Division Purchases <br />As discussed yesterday at the Fleet Committee meeting, the Street Division is requestirlg <br />approval to purchase two items from the 2009 Equipment Purchase list. The two items in <br />question are a crack fill material melter estimated at $47,500 and a cold mill estimated at <br />$14,500. These two items are used by our Street Division crew in the spring and early <br />sun~lner of the year for the crack filling and bituminous patching that generally happens over <br />a six to eight week period. These two items replace equipment that is essentially worn out <br />and of limited effectiveness. My concern is that if we wait until June or July to order this <br />equipment, we will not take possession of it until well after these operations are completed <br />in 2009, since a lead time for ordering these two pieces of equipment is four to six weeks. <br />As you are aware, these two pieces of equipment were never considered in the Fleet <br />Committee budget discussions for reductions in 2009 purchases. The City Council has <br />reserved $100,000 fox potential budget reductions in fleet purchases, and the Fleet <br />Committee has identified up to $250,000 of reductions in 2009 purchases. Neither of these <br />two pieces of equipment were considered in either of those reduction discussions. As you <br />know, the Fleet Committee did pass a resolution approving the request to purchase these <br />two items to move forward to the City Council at this time. <br />If you need any additional information, please contact me. <br />S:\PTJBT.TC WORKS\Fleet Maintenance Division\03 12 09 memo MTdoc <br />