5.3. ERMUSR 09-09-2008 - Laserfiche WebLink

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ce.i~ ~~~-- 9i3~-933 I move that policies addressing the following be drafted and brought back to the ERMU Commission for approval no later than December 31, 2008: Sales and Trades of ERMU Vehicle and Equipment; Employee Theft; Use of ERMU Supplies and Equipment; Work Order System; Inventory and Internal Control Systems; Segregation of Duties; Performance Reviews; Job Posting Procedures; Cell Phone and Internet Use; Employee Theft 1 further move that in the interim, until the policies above are approved by the Commission, no employee or elected official may purchase any ERMU equipment, vehicles, or supplies under any circumstances; no employee shall be allowed to purchase supplies through any vendor using EItMU's account; employees shall reimburse ERMU for all personal use of ERMU cell phases and long distance service; personal use of internet service during work hours is prohibited; no employee may take or use any ERMU equipment or vehicles for personal use. Violation of any of these will be grounds for immediate terniination. The above policies should include the following: • All used equipment not traded will be sold at public auction. • ERMU employees involved in negotiating trade values of property are banned from purchasing that property from the vendor post trade. • ERMU employees are banned from purchasing goods either from or through the Utilities, unless these goods are made equally available to ordinary citizens for the same price. • Specific work orders be created for linemen to log theu~tim~ on each maintenance job that is expected to take more than eight ]lours. This will allow for better tracking of the productivity of linemen and give management better tools to analyze each project. • Create a perfornrance review process to insure that all employees are reviewed by their supervisors annually. • A no tolerance fraud policy be implemented that all employees read and sign, acknowledging their understanding of said policy. • ERMU should review our scrap metal policy and come up with alternatives to insure that we are receiving proper value for that scrap inventory. Proper segregation of duties should be involved in this process. • ERMU hire Abdo, Eick and Meyers to completely evaluate our inventory system and recommend new procedures and policies. • The policy of allowing ERMU employees to purchase inventory or scrap items be discontinued.