5.3. ERMUSR 09-09-2008 - Laserfiche WebLink

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~/ Elk River Municipal Utilities 13069 Orono Parkway • P.O. Box 430 Elk River, MN 55330-0430 September 3, 2008 To: Elk River Municipal Utilities Commission Jerry Takle John Dietz Jerry Gumphrey From: Bryan Adams Subject: Policy Amendments Phone: 763.441.2020 Fax: 763.441.8099 At the August 12th Elk River Municipal Utilities Commission meeting, staff was directed to draft a number of personnel policies per the attached motion. As you recall these proposed policies are a result of fraud allegations that were found to be without merit. Staff has started this process. On September 8th, Steve McDonald of Abdo Eick & Meyers will start the process of looking into our Work Order System and Inventory and Internal Control System. Attached are three proposed policies for discussion. They are Employee Theft, Sale and Trade of Unwanted Supplies and Equipment, and Employees Use of Supplies and Equipment. These policies were drafted with the help of a committee of staff members. Staff requests that we have access to the auditor's report so we can more efficiently address the appropriate issues in these policies. In the process of drafting these policies, staff is guessing or trying to anticipate the actual issue we are trying to solve. The first issue is Employee Theft which is addressed as dishonesty or stealing in the current policy. Staff thinks this commission may be looking at a Business Conduct type policy, which is common in many employee handbooks. Attached is a couple of versions for your comments. Current Elk River Municipal Utilities policies and policies from other organizations for Sale and Trade of Supplies and Equipment and Elk River Municipal Utilities Employee Use of Supplies and Equipment are included for your comments.