5.6. ERMUSR 10-14-2008 - Laserfiche WebLink

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the right, in its complete discretion, to review any employee's e-mail files, messages, and usage at any time and without notice and/or permission. Employees must respect other people's electronic communications. Employees may not obtain unauthorized access to another's e-mail or voice-mail messages, except pursuant to direction from the General Manager for the purposes specified above. Employees may not use the e-mail or voice-mail systems in a way that causes congestion on the systems or that significantly interferes with another employee's ability to use the systems. GUIDELINES APPLICABLE TO THE USE OF INTERNET E-MAIL AND WORLD WIDE WEB ACCESS • In general, the Utility encourages the use of Internet e-mail communications with residents, consultants, and others as a means of providing services more effectively and efficiently. Internet e-mail is provided and is intended for the Utilities business use. • Employees should not communicate with residents, consultants or others using Internet e- mail without first obtaining their consent. Employees, at all times, must use discretion in communicating sensitive information and should select communications methods that will protect such information. • Internet e-mail may not be used to participate in Internet discussion groups, bulletin boards or other public forums except for approved Utility business, professional development, or business development purposes. • Internet e-mail may not be used for transmitting, retrieving or storing any communications of a discriminatory or harassing nature, or which are derogatory to an individual or group, or which are obscene, or which are of a defamatory or threatening nature, or for "chain letters" or for any other purpose which is illegal or is against Utility policy or is contrary to the Utilities interests. • Acceptable uses of the World Wide Web access services from the Utility include accessing information for Utility business-related purposes, professional education and professional development. World Wide Web access is provided primarily for you to retrieve information. Do not post information, comments or statements, except for prior-approved Utility business, professional development or business development purposes. ~ A World Wide Web site may request information about you in order to build a user profile or mailing list. Refuse any such requests. Respond "no" to any suggested download, upgrade, or enhancement of software. Do not make any purchases or access a web site that charges a fee, except for approved Utility business purposes. ~ Employees may not send e-mail or voice-mail messages that attempt to hide the identity of the sender or that represent the sender as someone else or someone from a different company. ~ Employees must respect all copyrights and intellectual property rights of others' materials, and may not copy, retrieve, modify or forward copyrighted, patented or trademarked materials except as permitted by the owner or as a single copy for reference use only.