5.6. ERMUSR 10-14-2008 - Laserfiche WebLink

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necessary, preferably during scheduled rest breaks or lunch periods. Keep incoming personal calls brief. An employee who spends an excessive amount of time on personal calls may be subject to discipline. Employees are required to reimburse the City promptly for all charges related to personal long distance and cellular/digital phone use. City of Elk River E-mail/Internet Use Poliomodified to ERMU Application: The Elk River Municipal Utilities (the "Utility") provides e-mail, voice-mail and internet access to many Utilities employees. This policy sets forth the Utilities general principles governing e- mail, voice-mail and internet usage. The telephonic equipment, computer equipment, software, electronic media and services used to supply e-mail, voice-mail and internet access to employees are the property of the Utility and are intended to be used for Utility business. Employees may use their internet facilities for non- business research or browsing during non -working hours. This policy covers all e-mail, voice-mail and internet usage that: a) is accessed in or from the Utilities offices; b) is accessed using remote access to the Utilities computer equipment, telephonic equipment, or services; c) is accessed using the Utilities computer equipment, telephonic equipment, or any service - paid for by the Utility; d) is used in a manner that identifies the user with the Utility or that refers to the Utility in any manner. GUIDELINES APPLICABLE TO ALL E-MAIL AND VOICE-MAIL USAGE • E-mail and voice-mail services are provided for the Utilities business use. While. occasional use of these services for personal, non-business use is acceptable, employees must demonstrate a sense of responsibility and may not abuse e-mail or voice-mail privileges. • All communications sent by employees via e-mail or voice-mail must be respectful in tone and professional. E-mail and voice-mail may not be intentionally used for transmitting, retrieving or storing any communications of a discriminatory or harassing nature, derogatory to an individual or group, obscene, or which are of a defamatory or threatening nature. E-mail should not be used for "chain letters" or for any purpose which is illegal, against Utility policy, or contrary to the Utilities interests. • The Utility has the capability to retrieve mail messages even after they have been deleted or erased. Furthermore, the use of passwords on the e-mail and voice-mail system does not mean that messages stored on those systems are confidential from the Utility or may not be retrieved or reviewed by others. • Employees should be aware that Utility provided computer equipment and the information stored in such equipment is the property of the Utility. The Utility reserves