INFORMATION #3 11-03-2008 - Laserfiche WebLink

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Elk River Library Board Meeting October 28, 2008 6:30 p.m. Elk River Public Library Board members present: Anne Schroeder, John Dietz, Mike Hangaard. Board members absent: Jayne Dietz, Karen Stelk Others present: Mick Stoffers, Librarian; Joan Allan, GRRL; Tim Simon, City of Elk River Finance Director; Bill Maertz, City of Elk River Parks and Rec. Director; Nick Zerwas, City Council liaison; Janet McCarty. Meeting .was called to order at 6:25 p.m. Bill Maertz discussed actions necessary to correct the book drop drive-thru. He said that KKE had stepped up and had Anderson-Johnson Associates create a new design and that they had sent out specs and received two bids. Bill felt that KKE realized that they needed to step up and help solve the problem. Bill recommended that the Board take the low paving bid of $12,925 from FPI Paving to correct and revamp the drive-thru area before the winter freeze. The funds would come from the Library Reserve Fund. John Dietz motioned, Mike Hangaard seconded a motion to hire FPI Paving at a cost of $12,925. This motion must be approved by the City Council at its Nov. 3, 2008 meeting. Motion passed 3-0. Bill Maertz has worked with KKE to come up with a solution to the fireplace problem. Bill went over a bid from Viereck Fireplace Sales. Total cost of the project will gas installation by Centerpointe Energy would be $17,811. The gas line would have to come in from the street and a steel liner would be installed. John Dietz motioned, Mike Hangaard seconded to recommend to the City Council that $17,811 from the Library Reserve Fund be used to install the new fireplace. Motion passed 3-0. Bill Maertz reported that Jerry's Lawn Service has been hired to the landscape maintenance at the library in 2009 and 2010 at a cost of $3,190 per year. This includes everything from mowing, fertilizing, shrub trimming