6.2. SR 01-13-2003 - Laserfiche WebLink

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Informational Meeting Minutes 2003 Pavement Rehabilitation Project November 6, 2002 - 6:00 P.M. Terry Maurer, City Engineer, welcomed those present to the neighborhood meeting regarding the proposed 2003 Pavement Rehabilitation Project. The project includes the reconstruction of six roads as shown on the attached exhibit. (See sign in sheet for those in attendance.) Terry explained how the City has been planning and budgeting for the reconstruction of streets within the old core City for the last couple of years. The City Council took another step forward in the process when they approved a Pavement Rehabilitation Report in October 2002, which set the foundation and standards for all of the projects that would follow. The adopted report calls for planning and design ora project in the even years and construction in the odd years. The typical road section that the City Council has approved includes concrete curb and gutter, sidewalk on both sides of the road where feasible, and addition of street lights. The existing sidewalk within the project area will be replaced with six-foot wide concrete sidewalk. During the feasibility study for the 2003 project it will be determined which areas will have sidewalk added. The sidewalk will not be installed if construction would require the removal of large, mature trees or excessive grading as would be necessary next to the valley on the west side of Norfolk Avenue. Terry then reviewed the estimated project costs. The streets to be reconstructed within the old core City were combined into projects that would result in approximately $1,000,000 in construction and overhead costs. This construction amount includes the street improvements and the addition of storm sewer to correct drainage issues. Any repairs or improvements to the watermain and sanitary sewer will be paid through separate funds. Assessments for the street improvements were determined within the adopted Rehabilitation Report and are currently set at $5,000. The assessments will fund approximately one-third of the project, with the remaining amount being funded by the City. Assessments are based on a per unit basis, with a single-family residential lot that cannot be further subdivided as one unit. Within the proposed project area are businesses and churches that will be assessed more than one unit. A sample assessment schedule was included in the handout. Terry noted that the current repayment period is seven years. On past projects, the City Council has extended the term to ten years for anyone who so desired. After the assessment hearing next year, residents would have 30 days to prepay the assessment in full or a portion. After that date the City will pass the information on to.the County who will act as the collection agency. The assessments will be included with the real estate taxes. Property owners are responsible for their sanitary sewer and watermain service from the main in the street. It was noted that if a property owner wishes to have repairs made to their services in conjunction with the project that they could notify the City and it would be added into the project. Any expenses for the repair woUld be billed to the property owner. Terry also discussed the proposed schedule, noting that the City Council has authorized the preparation of the feasibility report. He also discussed what to expect during construction.