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Work Program (2/21/02) <br /> <br />consultant are tested and refined to find the best fit with Elk River. This interaction occurs <br />through a variety of meetings. The meetings are used to convey information, present planning <br />concepts, gain feedback and formulate directions. The total meetings contained in the Work <br />Program are 11 decision maker workshops, 6 public/community meetings and 7 meetings with <br />staff <br /> <br />Budget Approach - The Budget in this proposal is a not-to-exceed amount to perform the tasks in <br />the Work Program. This approach means that the Budget must account for the potential unknown <br />elements of the planning process. The time included to complete each task is estimated based on <br />our past experience and knowledge of Elk River. Regardless of our experience, the Budget <br />remains based on estimates. The actual effort is only known as the process evolves. <br /> <br />HKGi will complete the tasks described in the Work Program for an amount not to exceed <br />$87,340. This figure includes staff time and expenses. HKGi will bill the City on a monthly <br />basis as work is performed. <br /> <br />The proposed budget is distributed as follows: <br /> <br />Task Budget <br />1 Define the context $12,100 <br />2 Analyze trends, forces and issues 7,050 <br />3 Establish a community vision 5,190 <br />4 Explore the possibilities 22,480 <br />5 Define how Elk River will look and function 8,880 <br />6 Develop the plan and strategies/seek approvals 25,580 <br />7 Document the plan 3,560 <br />Expenses 2,500 <br />TOTAL $87,340 <br /> <br />This Budget accurately reflects the effort required to undertake the tasks contained in the Work <br />Program. We recognize that the Comprehensive Plan must also fit within the financial realities of <br />the City. The City can reduce the Budget by eliminating tasks from the Work Program. Potential <br />changes include the following: <br /> <br />2. <br />3. <br />4. <br />5. <br /> <br />Shift base mapping to City/HR Green ............................................. $1,680 <br />Delete community tour (Task 1.3) ........................................................ 940 <br />Delete one (1) community meeting (Task 3.1 or 5.2) ........................ 2,080 <br />Delete community leader interviews (Task 2.5) ................................ 1,530 <br />Delete communications plan (Task 1.9) ............................................... 840 <br /> <br />Additional reductions can be considered with the realization that they may alter the effectiveness <br />of the planning process. <br /> <br />© Hoisington Koegler Group,/nc. Page <br /> <br /> <br />