5.7. SR 10-10-1994 - Laserfiche WebLink

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. The two regular part-time Receptionists offer the City much more flexibility in filling in for sick or vacationing employees, doctor appointments, lunch periods, conferenceslseminars, etc., than does one regular full-time Receptionist. These two regular part-time Receptionists are scheduled to work 41/2 hours per day or 221/2 hours per week in order to give us a slight overlap during the noon hour. However, we will need these employees to be flexible in order to fill in as needed. The shifting of Debbie to the Planning Department, the hiring of Kristy as a regular part-time Receptionist and the advertisement for another part-time Receptionist, leaves us one-half office employee short from where we were in September, 1994. This is due to Kristy being employed on a temporary basis until the end of the year. In order to help address our office staffing needs, it is recommended that the City Council authorize the advertisement for a regular part-time Clerk/Typist employee. This part-time employee would help the Administrative Secretary and be officed back in the Administrative department area. It is also recommended that the City Council establish this Clerk/Typist employee pay range at $7.21 to $9.79. This is the old Receptionist pay range. . Ever since we moved into our new facility in April, 1993, and split the Building and Zoning Department into a Planning and Building and Zoning Department, we have also experienced some changes in our office clerical staff titles and duties and responsibilities. While we have some vacancies in our office clerical staff positions, we have an opportunity to change some pay ranges and titles to be more consistent with the norm for most municipalities and with the comp worth benchmark job value rankings. In this regard, we are recommending to the Council that we change some titles, abolish some titles, and change some pay ranges. We currently have a Clerk/Typist II position which is roughly equivalent to the Secretary "B" position and we also have our Receptionist above our Clerk/Typist which should not be the case. These requested changes for the Council to consider are outlined in point #2 in the summary on the following page. . The request to hire a regular part-time Clerk/Typist relates to the 1995 budget. The City Council has a goal of spending no more than $68,000 for new positions in 1995. The most recent list that the City Council reviewed showed new employees costing $97,000. This is $29,000 more than the City Council's goal. (It should be noted that even at $68,000, we still have a $112,500 budget deficit to address.) This $97,000 list of employees includes a regular full-time Clerk/Typist. By going to a part time Clerk/Typist position, we can make $13,000 of the needed $29,000 in cuts. The remaining $16,000 in necessary cuts will be discussed by the City Council at a future budget worksession.