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<br />r I ~\.) <br />( ~ <br />~Ill <br /> <br /> <br />MEMORANDUM <br /> <br />TO: <br /> <br />Pat Klaers, City Administrator <br /> <br />FROM: <br /> <br />Sandy Thackeray, City Clerk <br /> <br />DATE: <br /> <br />August 31, 1994 <br /> <br />SUBJECT: Employee Job Duties <br /> <br />This memo will attempt to clarify the job duties performed by the City Clerk, <br />Administrative Secretary, Receptionist, and Intern Receptionist. <br /> <br />CITY CLERK <br /> <br />. <br /> <br />Before I begin to list the major job duties performed by the City Clerk, I <br />would like to clarify the fact that it would be impossible to list all of the daily <br />functions of this position. <br /> <br />PUBLIC ASSISTANCE <br /> <br />Many times the City Clerk spends a major portion of the day answering <br />questions and assisting both the public and the City Staff in various <br />functions. For example, many phone calls are received from the public <br />requesting information about past and upcoming Council meetings. The City <br />Clerk assists the public in searching for records, especially past city council <br />action. This also includes arranging for the public to listen to Council tapes <br />when requested or to look through the records. <br /> <br />MISCELLANEOUS DUTIES <br /> <br />The City Clerk is often requested to complete miscellaneous jobs. Many of <br />these tasks come from the City Administrator's office. In fact, the Clerk also <br />acts as an Assistant to the City Administrator. Listed below are listed some <br />of the miscellaneous tasks that have been completed by the City Clerk: <br /> <br />. <br /> <br />. Arrange and coordinate computer training <br />. Coordinate Furniture, Fixtures and Equipment purchase for new City <br />Hall <br />. Major equipment purchases., i.e. copy machines, fax machines, office <br />furniture <br />. Open House Ceremony <br /> <br />P.O. Box 490. 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425 <br />