Laserfiche WebLink
<br />CITY OF ELK RIVER <br />ELECTED OFFICIAL <br />OUT-OF-STATE TRAVEL POLICY <br /> <br />Purpose <br />Tlle City of Ell\: River recognizes that its Elected Officiallnay at titl1.eS receive 'Talue fr01TI tra'Teling <br />Ollt of dle state for \vorksllops, conferences, events alld otller assigrunents. This policy sets fordl <br />tlle conditiolls llllder \vIllcll ollt-of-state tra\Tel \vill be reunbllrsed by' tlle City. <br /> <br />General Guidelines <br /> <br />1. TIle evellt, \vorksllop, cOllference or assigrunent lnust be appro\red in ad\Tance by tlle City <br />Council at all opel1lneeting alld lTIllSt inclllde all estitnate of tlle cost of tlle tra\Tel. III <br />e-valUatlllg tlle out-of-state tra,Tel request, tlle Council \v~ill consider tlle follo\ving: <br /> <br />. <br /> <br />\Vhetller tlle Elected Official \vill be receiviI1g training on issues relevant to tl1.e City or to <br />his or ller role as tlle IVIayor or as a Council j\-1elnber; <br /> <br />\Xihetller tlle Elected Official \vill be lneeting and llenvorking \Vitll otller Elected <br />Officials fr01TI around tlle country to excllange ideas on topics of rele\Tance to tlle City or <br />on tlle official roles of local Elected Officials. <br /> <br />. <br /> <br />. <br /> <br />\Xllletller tlle Elected Official \vill be \Tie\ving a City facility or function that is sunilar in <br />nature to one tllat is cllrrently operating at, or under consideration by tlle City \Vllere tlle <br />purpose for tlle trip is to study tlle facility or function to bring back ideas for tlle <br />COl1sideratioll of tlle full Council. <br /> <br />. <br /> <br />\Xllletller tlle Elected Official has been specifically assigned by tlle Council to testify 011 <br />beIlalf of tlle City at tlle l.huted States Congress or to otllel\vise Ineet \Vitll federal <br />officials on beIlalf of tlle City. <br /> <br />\X!lletller tlle City has sufficient funding av"ailable indle budget to pay tlle cost of tlle <br />trIp. <br /> <br />. <br /> <br />2. No reullburselne11ts \vill be lnade for attendance at events sponsored by or affiliated \vidl <br />political parties. <br /> <br />3. TIle City lnay lll.al\:e paYlnents in ad,Tance for airfare, lodging and registration if specifically <br />approved by tlle COUllCil. Otllel"\vise all paynlel1ts \vill be nlade as reimburSelTIents to tlle <br />Elected Official. <br /> <br />4. TIle City \vill reitnburse for trallsportation, 10dgUlg, lneals, registration, and incidental costs <br />using tlle sanle procedures, litnitations and guidelines olltlined in Exhibit B of tile City's <br />Personnel Policy. <br /> <br />5. :Cv1ileage \'Till be reunbursed at tile IRS rate. If 1:\vo or 1nore Council1-1elnbers tra,rel togetller <br />by car, only the dri\Ter \vill recei\Te reullbursetnent. TIle City ,"vill reunburse for tlle cost of <br />renting all autol11obile if necessary to conduct City. business. <br /> <br />S:\POLICIES\Elected Official Travel Policy,doc <br />