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<br /> <br />City of Elk River <br />Office Assistant <br />Position Description <br /> <br />Department/Division: <br />Building Maintenance/Fire Department <br />Pay Grade: I FLSA Status: <br />3 Non- Exempt <br />Positions Supervised: <br /> <br />Immediate Supervisor: <br />Fire Chief <br />I Last Updated: (date) <br />1/2007 <br /> <br />N/A <br /> <br />Position Sununary <br />The Office Assistant perfonns a vari~ty of duties including answering phones and welcoming <br />visitors to the facility. Responsible for providing administrative support to the Fire Department and <br />Building Maintenance Department <br /> <br />Essential Functions <br />1. Perlorms receptionist duties. <br />A Receives incoming calls to the Fire and Building Maintenance Departments. <br />B. Answers routine questions. <br />c. Greets the public. <br />D. Explains departmental selVices, programs, and procedures. <br /> <br />2. Performs clerical support duties. <br />A Receives correspondence, sorts mail, and fonvards to appropriate personnel. <br />B. Assists in ordering, inventorying and maintaining fire, office, and maintenance <br />supplies. <br />c. Maintain records of firefighter hours, training hours, and infonnation necessary to <br />process payrolL <br />D. Maintain and process software for 1v1FIRS (Minnesota Fire Incident Reporting <br />System) . <br />E. Maintain building maintenance software. <br />F. Drafts and prepares correspondence and letters and responds to public inquiries. <br />G. Maintains the administrative and personnel files. <br />H Maintains and coordinates the new firefighter hiring process. <br />I. Corresponding to prospective applicants, schedules intervieVlS, and sets up and <br />schedules fire department testing. <br />J. Prepares confidential reports, letters, and memorandums using word processing <br />software. <br />K. Maintains monthly, quarterly, and yearly records. <br />L. Maintains data input for all fire incident reports and properly files these reports. <br />M. Types minutes from various committees 'Within department. <br />N. Maintains current information on web site. <br /> <br />Page 1 <br />