7.3. SR 12-04-2006 - Laserfiche WebLink

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City of Elk River REQUEST FOR COUNCIL ACTION Agenda Section Meeting Date Administration December 4, 2006 Item Description Memorandum of Understanding between the YMCA, City of Elk River, and Economic Develo ment Authori Administrator Introduction Attached is the most recent draft of the Memorandum of Understanding (MOU) with the YMCA. This draft incorporates the Council's comments from the November 6 and November 20 Council meetings. This MOU will be the basis for the lease between the YMCA, the City, and the EDA. The lease will layout in more detail the items in the MOD. Discussion During the course of MOU negotiations with the YMCA, another issue has come up that needs Council discussion. Early in the process of working with the YMCA, the city stated its strong need for a gymnasium for recreation programs. Based on that need, a gymnasium was included in the plan and was identified on the Conceptual Site Plan prepared by the YMCA. It was not evident in looking at that plan that the gymnasium was not full size. The YMCA representatives have recendy informed us that the plan they presented did not include a full size gymnasium; the gymnasium they are proposing is half size or slighdy smaller. Attached is a memo from Bill Maertz, Parks and Recreation Director addressing this 1ssue. In an attempt to include a full size gymnasium in the building, new language has been included in the MOU. The MOU now states that if possible a full size gymnasium will be included in the $12,000,000 budget. If that isn't possible and a Sherburne County Landfill Legacy Grant is awarded, those funds may be used to expand the gymnasium. At the November 6 meeting the Council gave direction that the project cost would not exceed the original budget and that the Legacy Grant would be used to reduce the city's debt service on the financing. The new language does not preclude that, but suggests that the Grant could be used to finance the gymnasium expansion. That is in conflict with your earlier direction that the budget not exceed $12,000,000. Before the MOU can be fmalized, staff needs direction from the Council on how you want to address the gymnasium size issue. The rest of the attached MOU remains similar to the version the Council reviewed on November 6. However, there are several changes that should be highlighted: . The number of passes to use the facility free of charge has increased from four individual passes per household one time per year to four household passes per year. Each household (home, apartment, townhome, etc.) will be able to use the YMCA four times per year free of charge. . The gymnasium hours available to the city have been defined. The city will receive twenty-three hours of use per week at times that are conducive to recreation programming.