5.3. SR 11-06-2006 - Laserfiche WebLink

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MEMORANDUM TO: Mayor and City Council FROM: Bill Maertz, Parks and Recreation Director DATE: November 3, 2006 SUBJECT: ECONAR Contribution A local business, ECONAR, has offered to donate the heat pumps for the new Library geothermal system. KKE Architects have evaluated the ECONAR heat pumps and believes they are suitable for the Library project. In addition, KKE Architects have determined that there would be no additional design fees related to using the ECONAR product. ECONAR set forth five conditions of acceptance for this donation, see attached. These conditions were evaluated by the City Council and the City Attorney and they have suggested the following changes: 1. The public bidding process does not allow the re-bid a specific portion of the design. A change order specifying ECONAR will work instead of a re-bid. The general contractor would then need to reduce the project cost by the appropriate amount. 2. An educational display regarding geothermal, will likely be included in the library but should be generic in nature, not specifically referencing any particular brand. 3. ECONAR would be allowed to conduct tours of the library during regular hours of operation as long as it does not interfere with normal library operation. 4. ECONAR's use of the public meeting room would be subject to the current use policy. 5. The City of Elk River would not agree to continually reference ECONAR's donation in any future correspondence. On October 25, 2006 the Library Board met and recommended that the ECONAR donation be accepted with these changed conditions, with the understanding that the warranty equals the warranty called for in the original specifications. The City Council indicated that if Econar agrees to these changes in conditions the City would accept this donation. The City Council indicated that Econar could be included on the wall mounted building dedication plaque.