6.7. SR 10-25-1993 - Laserfiche WebLink

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e e e The second need is for the City Hall staff. We currently have two clerical employees who do not have access to the current word processing system. By adding a network to our current system, these two individuals will be able to utilize the word processing system, thereby taking some of the work load off of the other clerical staff. In addition, the Building and Zoning Department can move forward with computerizing their records. The current System 36 will still be utilized for financial and payroll applications, and possibly special assessment, miscellaneous billing, and building and zoning software packages. Each employee who utilizes the computer will have a personal computer which will be connected to the network plus each individual will have access to the System 36. A few of the advantages of having a network are that it allows a sharing of files for word processing and indexing of all the City minutes plus it gives each employee access to programs such as desktop publishing, graphics and data base which are not available on the System 36. The new word processing package will be much more user friendly and will offer many additional options that our current outdated word processing system currently does not have. It is estimated that all of this software and equipment will cost around $40,000. The hardware cost will be under $25,000 as will the software cost, therefore formal bids are not required. I have received five quotes for the hardware and software for the installation of the City's network. Unfortunately, I am still waiting for a few final numbers from two of the vendors so I cannot present final figures to you at this time. I will have that information available for you on Monday. I would like to stress however, that the City will continue to utilize the System 36 which was purchased in 1988 and will continue to use it several years beyond its expected useful life therefore maximizing the value of the equipment. It is also important to remember that all of the expenditures authorized in 1993 for updating the system and adding a network will be transferable to any future system the City may purchase. It is anticipated that the useful life of the equipment being purchased will be approximately five years depending upon the level of use and changing needs of the City staff. Again, I will be present at Monday night's meeting with quotes on the hardware and software being recommended for both City Hall staff and for the public works staff.