6.7. SR 10-25-1993 - Laserfiche WebLink

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A.( -""( ( if rill River ITEM 6.7. TO: FROM: MAYOR & CITY COUNCIL LORI JOHNSON, FINANCE DIRECTOR~~ OCTOBER 21, 1993 DATE: SUBJECT: AUTHORIZATION TO PURCHASE COMPUTER EQUIPMENT When the City purchased the IBM System 36 in the fall of 1988, it was anticipated that the useful life of that piece of equipment would be five years. The present computer equipment has served the City well over the last five years, however, there is definitely a need to update the equipment to improve efficiency as well as to take some of the work load off of the System 36. e As you may recall, during budget discussions it was noted that there is approximately $35,000 in Equipment Reserve set aside for data processing equipment. During the 1993 budget discussions the City Council again confirmed its wishes to modernize and improve efficiency of our equipment during 1993. It was my original intent to have that completed by the time we moved to the new City Hall, however, since that time frame was moved up several months and due to concerns with the knowledge and reliability of various vendors, the research and decision have taken longer than hoped. However, I believe a vendor has been located who will provide quality service and maintenance of the network and a reliable hardware vendor has also been identified. e There are two needs for additional equipment, one of them being in the City Hall itself with the administrative, financial, and building and zoning staff. An additional need exists in the public works department. First, let me address the need in the public works department. As you know, Terry Bye of the Street Department has been producing maps for various parks, parking lot layouts, and other items for the Street Department. He currently does that work on his home computer and the City often pays overtime for him to do that work. It is appropriate that the City have equipment available at the public works garage so that work can be completed on City equipment and on City time. The public works department will use its computer equipment for mapping mainly, but it will also use the equipment for vehicle maintenance tracking, sign inventory, vendor and supply data base and minor word processing and spreadsheet applications. It is estimated that the cost of the equipment which would include a personal computer and monitor, a plotter to draw medium sized (Size D) maps, and a laser printer would be approximately $5,500. It is anticipated that an additional lower grade personal computer will be needed in the public works department in the next year, however, at this time, it is felt that one personal computer will be adequate. P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425