3.10. SR 06-19-2006 - Laserfiche WebLink

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Travel Policy Revised January 1999 v) Reimbursement shall not be made for meals included in the conference or meeting fee. vi) Phone calls for City business, parking, taxi, and other travel expenses will be reimbursed separately. Receipts are required. c) Out of State Travel with an overnight stay required: i) No meals are to be charged to the hotel/motel room. ii) Receipts are not required for meal or incidental expenses. iii) Reimbursement for meals and incidental expenses will be as follows: Breakfast $ 9.00 Lunch 11.00 Dinner 20.00 Incidentals 5.00 iv) Actual reimbursement for partial travel days will be based on the reasonable time required to reach the destination. v) Reimbursement shall not be made for meals included in the conference or meeting fee. vi) Phone calls for City business, parking, taxi, and other travel expenses will be reimbursed separately. Receipts are required. 4. LODGING: The City will pay for reasonable hotel accommodations. a) An itemized bill from the hotel is required. b) Ifpossible, arrangements should be made for the hotel to bill the City directly. If arrangements cannot be made for direct billing, the City shall reimburse the Employee for such reasonable lodging expenses except: i) Expenses incurred for lodging during drive time as stated in 2.b.ii above or extra days not directly required to meet the meeting or conference schedule. ii) Expenses for personal phone calls. iii) Expenses for meals charged to the room. iv) Expenses for other personal expenses charged to the room. 5. ADVANCE EXPENSE CHECK: If requested, an advance expense check may be issued for estimated travel expenses. a) The advance shall be issued pursuant to Minnesota Statute 471.97. i) Receipts are required for all expenses. ii) A signed Reimbursement Request with receipts must be submitted within 30 days of travel. iii) The City shall determine the estimated travel expense amount to be advanced. 3