3.10. SR 06-19-2006 - Laserfiche WebLink

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An employee must notify his/her immediate supervisor at least thirty (30) minutes before the start of hislher regular start time if the employee intends to be absent from work. If an emergency prevents the employee from notifying hislher immediate supervisor at such time, the employee must call hislher immediate supervisor as soon as possible during the workday. The employee is required to keep hislher immediate supervisor informed of his/her anticipated return to work. An employee attempting to use sick time for reasons other than those explicitly permitted in this policy will be subject to disciplinary action up to and including termination. A doctor's note shall be required if an employee is absent more than four (4) days or if abuse of sick leave is suspected by the employee's immediate supervisor, department head, or the City Administrator. In some circumstances, an employee may be requested to submit to a medical examination by a physician or medical facility licensed to practice medicine. In such a circumstance, the City may select the physician and facility that will conduct the examination. Unused sick leave will not be paid out in wages upon termination of employment, except as provided in the Severance Pay section of this Policy Manual. SICK LEAVE DONATION With the written consent ofthe City Administrator, employees may donate equal shares of sick and vacation leave to fellow employees experiencing a major illness such as, but not limited to, heart attack, stroke, organ transplant, or other illness all of which must be supported by a physician's diagnosis, or a catastrophic accident with serious injuries supported by a physician's diagnosis. An employee will be eligible to receive donated leave: 1. if the employee currently earns sick leave 2. only after all of the employee's own sick, vacation, compensatory, or other leaves have been exhausted 3. only for normal work hours lost due to the illness for which the leave is being donated 4. only for time not covered by disability insurance or workers compensation 5. up to a maximum of 240 hours 6. if the physician's diagnosis indicates that the employee will be able to return to work after rehabilitation or recovery The donated leave must be used concurrently with FMLA leave and must be used within twelve weeks of the date of the illness. Donated sick leave not used within twelve weeks will be forfeited. If the condition of the employee receiving donated leave improves so that he/she is able to return to work either in light duty, if available, or to hislher normal work schedule, any donated leave time shall be forfeited. An employee may donate up to 16 hours of equal shares of sick and vacation per employee per year made in increments of not less than eight hours. The employee must complete a Leave Donation Form to donate leave. All donations will remain anonymous. 15