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The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community <br />engagement that encourages and inspires prosperity <br /> <br />Request for Action <br /> <br />To <br />City Council <br />Item Number <br />4.9 <br /> <br />Meeting Date <br />February 2, 2026 <br />Prepared By <br />Cal Portner, City Administrator <br /> <br />Item Description <br />Resolution 26-08 Appointing an Interim Deputy <br />Clerk <br />Reviewed by <br />Cal Portner <br />Jolene Richter <br /> <br />Action Requested <br />Appoint, by Resolution 26-08, Calvin P. Portner as Interim Deputy Clerk. <br /> <br /> <br />Background/Discussion <br />By statute, cities are required to have a Council-appointed city clerk. <br /> <br />The city clerk is the keeper of the city seal, responsible for official city records, elections, and City Council <br />administrative support. The clerk or appointed deputy clerk is a signatory to official city documents. <br /> <br />With the retirement of City Clerk Tina Allard effective December 31, 2025, the staff have been recruiting and <br />interviewing candidates for our next city clerk. In the interim, our deputy clerk can attest to the execution of <br />official documents. Unfortunately, for an indeterminate period, our deputy clerk will be out of the office. <br /> <br />To fulfill the official aspects of the city clerk, staff requests you appoint City Administrator Portner as the <br />Interim Deputy Clerk until the return of the deputy clerk or the onboarding of a new city clerk. <br /> <br />Financial Impact <br />N/A <br /> <br />Mission/Policy/Goal <br />Elk River Mission Statement <br /> <br />Attachments <br />1. RES 26-08 Interim Deputy Clerk <br /> <br /> <br />Page 97 of 111