Laserfiche WebLink
Page 5 of 9 <br /> <br />business needs. If you have a need for which no contract currently exists, or you would like to be able to use an existing <br />state contract that is not available to your entity, whether a state agency or CPV, please contact us. If you have specific <br />comments or suggestions about an individual contract you can submit those via the Contract Feedback Form. <br /> <br />HOW TO USE THIS MASTER CONTRACT <br /> <br /> Step 1: Request a Quote <br />Request a quote from one of the Contractors listed on this Contract Release. Note that you should not request a <br />quote from a Contractor whose contract is not fully executed or on a contract that is expired. <br /> <br />At a minimum the quote must include: <br />1. Contractor’s name. <br />2. Name of Contractor’s representative providing the quote. <br />3. Date of quote. <br />4. State Contract Release T-603(5) and Contract number. <br />5. Detailed description of the Contract product(s) or item(s) being provided. Individual price, quantity and the agreed <br />upon ARO. <br />6. The name and title of the person from the Contractor issuing the quote. <br />7. Total price for all products/items quoted. <br />8. Expiration date of quote. <br />9. Delivery charges must clearly state the delivery charge per loaded mile and the delivery starting point. <br /> Mileage distance will be the distance from the delivery starting point to the Ordering Entity’s delivery point only. Mileage <br />distances will be determined from Google Maps or MapQuest. The ordering agency may use the Contractor delivery, <br />may pick up the equipment, or may contract for delivery with anyone it chooses. The delivery charge may be a factor in <br />the award. <br /> <br /> Step 2: The Ordering Entity is to verify the quote to confirm contract pricing and that the <br />After Receipt of Order (ARO), offered meets the business need. <br /> <br />Detailed Pricing for the T-603(5) Trailers and Accessories information is available on the <br /> The following information explains the methods for calculating and/or confirming the contract prices. <br /> A. The Contract(s) was executed with FIXED PRICING. The pricing offered must match or be lower than that detailed <br />herein. <br /> B. For PERCENTAGE DISCOUNT OFF OF LIST pricing, calculate the contract price by following these steps: <br />1) Locate the appropriate price list using this release and the MnDOT web page. <br />2) Calculate the Contract Price by applying the Percentage Discount Off of the Appropriate Price List to the <br />appropriate Price List. <br />3) Confirm the price offered is equal to, or lower than, the price calculated in step 2. <br />Only accept quotes that provide itemized contract pricing (lump sum price quotes must be rejected and revised by the <br />Contractor to show itemized State contract pricing). <br /> Prior to accepting an order and/or issuing an invoice, inspect the products received to ensure they match both the <br />terms and pricing of the contract. <br /> Contact the AMS/Buyer detailed on the first page of this Contract Release to report any pricing discrepancies or for <br />assistance in confirming/calculating contract pricing. <br /> <br /> Step 3: Establish a Purchase Order. <br /> <br />Once the ordering plan has been approved, a Purchase Order (PO) may be issue before any products is shipped by the <br />Contractor. <br /> State agencies issuing purchase orders should use a Contract Release Order (CRO) or a Blanket Purchase Order <br />(BPC). <br /> The person placing the order should provide their contact information to include their name, phone number and email (if <br />applicable). <br /> <br /> Step 4: Paying the final Invoice <br />Page 42 of 111