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The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community <br />engagement that encourages and inspires prosperity <br /> <br />Request for Action <br /> <br />To <br />City Council <br />Item Number <br />4.7 <br /> <br />Meeting Date <br />January 5, 2026 <br />Prepared By <br />Tina Allard, City Clerk <br /> <br />Item Description <br />Ordinance 26-01: Regarding Process for Incomplete <br />Licensing Applications <br />Reviewed by <br />Cal Portner <br /> <br />Action Requested <br />Adopt, by motion, Ordinance 26-01 regarding process for handling incomplete license application. <br /> <br /> <br />Background/Discussion <br />Lately, staff have received incomplete license applications. Currently, there is no process in place for how to <br />handle incomplete applications. Generally, we can email the applicant regarding incomplete information, and <br />they respond quickly without issue. There have been a few that have required significant staff time. <br /> <br />The proposed ordinance addresses a process for handling incomplete applications. Staff would continue to <br />email the applicant. If there is no response within a few days, staff will send a formal letter detailing items <br />missing from the application. If the applicant does not provide the needed materials within 30 days of the <br />letter, another letter will be sent notifying the applicant that the application is rejected, and they'll need to <br />resubmit when they have full application materials. <br /> <br />This formal change intends to cut down on staff follow-up and to make sure there is no assumption of license <br />approval due to a lack of activity on the application. <br /> <br />Financial Impact <br />N/A <br /> <br />Mission/Policy/Goal <br />Ethical, efficient, and responsible. <br /> <br />Attachments <br />1. Draft Ordinance <br /> <br /> <br />Page 56 of 99