8.2 SR 07-07-2025 - Laserfiche WebLink

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U S 1 0 & 1 6 5 th J -T u r n I m p r o v e m e n t s | E l k R i v e r B O L T O N & M E N K | 1 SCOPE OF SERVICES Bolton & Menk, Inc. will complete the following scope of work: Task 1: Project Management One of the most significant project components is establishing a strong project management process to ensure all work is coordinated with the City and MnDOT. We will schedule all meetings, complete all agendas, maintain meeting records, and offer regular updates on next steps and upcoming study and design requirements. 1.1 Quality Control Bolton & Menk has developed and implemented a comprehensive quality assurance and quality control (QA/QC) program that systematically and dramatically reduces the potential for issues. Routine product reviews are an integral part of the quality control process, which effectively target concepts, constructability, environmental impact, public impact, and economic engineering issues. Task 1 Deliverables: Regular communication with project partners, schedule and updates, QA/QC review, schedule meetings Task 2: Public and Agency Involvement Our team will develop and lead an effective and appropriately scaled public engagement plan. An effective public process develops an understanding of values, expectations, and desired outcomes of the public, while incorporating those elements into the project. Effective communication with stakeholders will ensure public expectations align with agency responsibilities and actions. 2.1 Agency Coordination Meetings Bolton & Menk will lead up to two agency coordination meetings. Feedback gathered at these meetings will help us understand individual agency perspectives at key milestones and ensure the city and MnDOT are informed on all decisions related to the J-Turn design and ICE study. 2.2 Public Meeting Bolton & Menk will work with city staff on the public involvement plan and attend informational meetings to identify key project issues and concerns from adjacent property owners and stakeholders. This information will be incorporated into the design. We plan to provide resources for the following meetings: • Two city council meetings • Two neighborhood meetings Task 2 Deliverables: Meeting attendance, agendas and minutes, public meeting summary, displays, graphics, presentations Phase 1: ICE Study and Preliminary Design Task 3: ICE Study Bolton & Menk will complete an ICE study to review intersection alternatives for the intersection of TH 10/169 & 165th Avenue intersection. The initial Traffic Impact Study completed the initial evaluation of the intersection. We will focus on confirming the recommendation of a ¾ J-Turn with a signal needed at the 165th Avenue intersection as well as a signal at the south U-turn. We will try and identify variations that best accommodate traffic, all while keeping a close eye on project costs. If signals are found to be needed, we will attempt to determine if they would be needed initially, or if they could be installed in the future once the Level of Service reaches unacceptable levels. We will also verify with MnDOT that these signals would be allowed. Considering the addition of signals is a significant project cost add, we have separated our fees to only include the addition of signals if they are required with the initial installation. Bolton & Menk will study a variety of improvements with consideration of design vehicle wheel paths, private accesses, environmental impacts, and queue lengths. The ICE study will be completed to meet MnDOT requirements for approval. Task 3 Deliverables: ICE study report, high-level conceptual alternatives, cost estimates Page 260 of 309