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14 | P a g e <br /> <br />Turf Rental Priority Scheduling <br />Turf rentals are scheduled on an annual basis January – December in the following order: <br />▪ FT Center programs including but not limited to Makers Markets, recreational <br />programming, open turf, etc. <br />▪ Elk River groups/Elk River youth associations beginning January 1st for the following year <br />(i.e. Open January 2023 for January -December 2024). These groups have 30 days to <br />reserve time before it is made available to outside groups. To hold the scheduled time, Elk <br />River groups are allowed to put 50% of their total reservation fee down, with all remaining <br />fees to be paid in full 30 days prior to their first scheduled event. After the first 30 days, all <br />requests are processed on a first come first served basis. <br />▪ Non - Elk River renters can schedule turf for the following year February 1 <br />(i.e. Beginning February 1, 2023, non-Elk River renters/associations can rent turf for <br />January - December of 2024.) Non-Elk River renters must make their payment in full at <br />the time the schedule is reserved. <br /> <br />Room Rental Priority Scheduling <br />Room Rentals are scheduled on a first come, first served basis in the following order*: <br />▪ FT Center events/programs <br />▪ Senior Activity Center programs <br />▪ Outside users with payment due at the time of reservation. <br />*Exception: The Senior Activity Center is unavailable to rent Monday – Friday <br />8:30 a.m. – 4:00 p.m. and is available to rent outside those hours to members only. <br /> <br />SPECIAL FEES/DAMAGE DEPOSITS <br />A. A special use fee may be required in some events/activities. This fee will be applied <br />to cover unusual, anticipated expenses, such as excessive clean-up, unusual set-up, city <br />holidays, excess electricity utility usage, or phone usage, and/or damage associated <br />with the user’s program or events. The special user fee is payable at the time the <br />reservation is made and will be held until it has been determined by the city if any or all <br />the fee was used. Any unused balance will be returned to the user and/or invoiced. <br />B. A damage deposit is paid in addition to the rental fee. This fee shall be returned <br />within two (2) weeks after the event if no deductions are necessary. Violation and/or <br />failure to adhere to all guidelines may result in denial of future permits for the use of <br />the facility and forfeiture of damage deposit. <br /> <br /> <br />Page 141 of 637