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10 | P a g e <br /> <br /> <br />Large Scale Event Guidelines <br />▪ Large scale events are defined as any events that are open to the public whether admission is <br />charged or not. <br />▪ Facility Renters/Vendors at trade show/craft show/expo engaged in the business of making <br />retail sales at the FT Center may require sales tax permits. Facility Renters/Vendors are <br />responsible for filing sales tax and must have a Minnesota Sales and Use Tax Permit on their <br />person during the event. This includes, but is not limited to, silent auctions, craft shows, <br />business seminars selling products, fundraisers, etc. <br />▪ Materials used in the construction of displays, such as draping, table-coverings, banners, props, <br />scenery, greenery, trees, and shrubs must be fire resistant. All vendors at trade <br />shows/expos/craft shows, etc who have a canopy or covering on their display must have a <br />minimum 5# fire extinguisher usable for class ABC fires in their booth. The FT Center has a <br />limited number of extinguishers available to rent. <br />▪ Large scale events must maintain a minimum aisle width of 10’ with cross rows every 30’. All <br />aisles must be kept clear, clean, and free of obstructions. <br />Decoration Guidelines <br />▪ The FT Center does not provide linens, paper products, ice, food storage, serving pieces, <br />dishes, flatware, or décor for events. <br />▪ Confetti, pinatas, glitter, bird seed, rice, rose petals, feathers or similar items are not <br />allowed. <br />▪ Décor may not be added to the floor, ceiling, or lights. <br />▪ Décor may be added to the walls with blue painters’ tape (tape not provided by the FT <br />Center), as well as table décor, flowers, and balloons. <br />▪ Stick-on table skirts are not allowed. <br />▪ Renters may not decorate public areas (bathrooms, entrance, lobby, etc.) without approval <br />from the FT Center. <br />▪ Decorations cannot inconvenience any other group. <br />▪ Renter is responsible for putting all trash/recycling in the provided receptacles upon <br />completion of rental and for providing coverings to protect furnishings (i.e. table <br />coverings for craft projects with paints, construction requiring adhesives, etc.). Renter shall <br />be billed for any excessive clean up deemed necessary by FT Center. <br /> <br />Food Guidelines <br /> <br />▪ Groups of 75 or less may bring food and non-alcoholic beverages. Groups over 75 must have <br />all food/beverage needs met by an approved caterer on the FT Center catering list. Staff <br />members reserve the right to inspect coolers and large containers. <br />▪ Renters hosting a large-scale event including but not limited to craft shows, trade shows, <br />vendor shows, expos, etc. who wish to have food service in addition to the FT Center <br />Concession Stand (available as schedule/staffing allows) must work with a caterer on the FT <br />Center’s approved caterer list. If the user would like to work with a different caterer, the <br />Page 137 of 637