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Financial Management Policies Page 15 <br />approval of all purchases must be evidenced by the department/division manager’s signature on the invoice <br />and/or receipt. <br />Purchasing Thresholds <br />All expenditures up to $50,000 must be within the limits established by the department budget. The threshold <br />of dollar amounts that have been established either by policy, city code, or statutory authority for the purpose <br />of purchasing city goods are identified as follows: <br />Notes: If a cooperative purchasing agreement approved, quotations are not needed. <br />EDA/HRA staff will follow the purchasing policies but seek approval from their respective boards. <br />Exceptions to Competitive Bidding <br />The following are some of the more common exceptions to the competitive bidding requirements: <br />▪Contracts less than $175,000 <br />▪Cooperative purchasing <br />▪Intergovernmental contracts <br />▪Real estate contracts <br />▪Emergency Purchases <br />▪Professional services including: <br />o Architectural <br />o Auditing <br />o Engineering <br />o Legal <br />o Group Insurance <br />o Banking Services <br />o Investment Services <br />o Financial Service Providers <br />o Construction Management <br />o Surveying <br />Contractor’s Bond <br />The city is required to obtain a Payment and Performance Bond equal to the contract price for all public work <br />contracts over $175,000. The bond protects the city, subcontractors, and those providing labor and materials. <br />If the contract price increases due to change orders, unforeseen conditions, cost overruns or any other reason <br />after the contract is signed, the city has the option of increasing the amount of the contractor’s bond. <br />Page 68 of 294