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Page 1 <br />City of Elk River <br />Administrative Assistant <br />Position Description <br />Department/Division: <br />Business Services/Multi-purpose <br />Facility <br />Immediate Supervisor: <br />Community Event Center Manager <br />Last Updated: (date) <br />5/2024 <br />Pay Grade: <br />5N <br />FLSA Status: <br />Non-Exempt <br />Employment Status: <br />Full-Time <br />Positions Supervised: <br />N/A <br />Position Summary <br />The Administrative Assistant performs a variety of duties including, but not limited to, <br />scheduling, billing, event coordinating, answering and directing phone calls and email <br />correspondence, and performing other administrative and clerical duties as assigned. <br />Essential Functions <br />1. Performs receptionist and clerical duties. <br />A. Answers and directs phone calls. <br />B. Responds to emails sent to community event center email address. <br />C. Assists Manager with monthly Commission packet preparation. <br />D. Processes weekly deposits to finance division. <br />E. Monitors change bag and cash handling processes. <br />F. Creates directional posters for rentals. <br />G. Assists with customer service associate interviews. <br />H. Assists training new staff. <br />I. Codes invoices to corresponding funds. <br />J. Sorts and delivers mail. <br />K. Accepts registrations and facility use applications. <br />L. Orders, inventories, and maintains program and office supplies. <br />M. Performs general filing. <br />N. Types memos using word processing software. <br />2. Performs registration duties. <br />A. Processes class and facility registration. <br />B. Processes cash and check deposits, credit card transactions, and refunds. <br />C. Assigns account codes to invoices. <br />D. Maintains petty cash. <br />E. Runs registration deposit reports as needed. <br />3. Performs facility scheduling and billing duties. <br />A. Books and bills all ice, turf, and room rentals as well as assigns locker rooms and <br />addresses special accommodation requirements for events. <br />B. Maintains room rental request database for prospective clients. <br />Page 43 of 254