4.5 SR 04-15-2024 - Laserfiche WebLink

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■ Before projects begin, the Public Works Director or designee shall hold a pre-project/construction meeting with key staff and the respective Park Steward(s) to review details of the project scope, timing, and objectives. ■ Park Steward(s) concerns regarding project operations/activities shall be directed to the Public Works Director and City Administrator. ■ Park Stewards shall not direct the work of city -hired contractors and may be responsible for contract costs added outside the project scope if determined work direction contributed to the additional project cost. ■ Park Stewards shall coordinate with the Public Works Director or designee prior to initiating any volunteer activity not considered routine. Routine volunteer activities include, but are not limited to: trail grooming and mowing, existing trail maintenance, grounds clean up, storm damage clean up, etc. ■ Establishment of new recreation features, such as trail realignment, new trail construction, Eagle Scout projects, etc. shall be approved and coordinated through the Public Works Director. The Public Works Director or designee shall validate needs, verify the physical locations, permits and/or administrative requirements, budget, and materials (type and quantity). New features shall be evaluation in conjunction with the Parks and Recreation Master Plan and the park -specific master plan. Park Stewards shall coordinate with the Public Works Director or designee prior to initiating habitat restoration projects. Projects requiring herbicide application shall be coordinated at least five (5) business days in advance to schedule license pesticide applicators to be present on the day of the project. Planting of any vegetation shall be approved by the Public Works Director or designee prior to the purchase of materials to verify location, species composition and maintenance requirements. Park Stewards may request purchasing approval from City of Elk River Administrative Services/Finance Division for miscellaneous expendable supplies at the Elk River Menard's. Purchases do not require prior approval; however, itemized receipts of purchases shall be remitted to the Public Works Department within three (3) business days. Expendable supplies may include, but are not limited to: Sea Foam fuel additive, marking paint and ribbon, small quantities of lumber for repairs, etc. Important Notice: The City of Elk River is a tax-exempt organization and will not reimburse added sales taxes. S. Park and Trail Closures Park Stewards shall coordinate with Park staff prior to posting notices of any trail or park closures. Notices should note the date of the trail or park closure, an anticipated reopening date (if applicable), the purpose of closure, and that it is a violation of Sec. 54-31 to enter or remain upon trails or parks when closed. Park Stewards should refer any alleged violations of Section 54-31 to the Elk River Police Department. 6. Volunteer Handbook The City Council -approved volunteer handbook shall be reviewed and acknowledged annually by all designated Park Stewards. Park Stewards, as crew leaders, are responsible for ensuring all volunteers adhere to the handbook and city policies. 230616v1 Page 42 of 201