4.7 SR 12-18-2023 - Laserfiche WebLink

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Documentation of disciplinary action taken will be placed in the employee's personnel file with a copy provided to the employ ee. The follo��ing are descriptions of the types of disciplinary actions: Oral Reprimand This measure will be used where informal discussions with the employee's supervisor have not resolved the matter. All supervisors can issue oral reprimands without prior approval. Oral reprimands are normally given for first infractions on minor offenses to clarify e�pectations and put the employee on notice that the performance or behavior needs to change, and what the change must be. The supervisor will document the oral reprimand inclucling date(s) and a summary of discussion and corrective action needed. Written Reprimand A written reprimand is more serious and may follow an oral reprimand when the problem is not corrected, or the behavior has not consistently improved in a reasonable period. Serious infractions may require sl�ipping either the oral or written reprimand, or both. Written reprimands are issued by the supervisor with prior approval from the city administrator. A written reprimand will: (1) state what happened; (2) state what should have happened; (3) identify the policy, directive or performance expectation that was not followed; (4) provide history, if any, on the issue; (5) state goals, including timetables, and expectations for the future; and (6) indicate consequences of recurrence. Employees will be given a copy of the reprimand to sign acknowledging its receipt. Employees' signatures do not mean the employee agrees with the reprimand. `�Jritten reprimands will be placed in the employee's personnel file. Suspension With or Without Pay The city administrator may suspend an employee without pay for disciplinary reasons. Suspension without pay may be followed with immediate dismissal as deemed appropriate by the City Council, except in the case of veterans. Qualified veterans, who have completed their initial probationary period, will not be suspended without pay in conjunction with a termination. The employee will be notified in writing of the reason for the suspension either prior to the suspension or shortly thereafter. A copy of the letter of suspension will be placed in the employee's personnel file. An employee may be suspended or placed on Administrative Leave pending an investigation of an allegation involving that employee. The leave may be with or without pay depending on the nature of the allegations. If the allegation is proven false, the relevant documents shall be removed from the employee's personnel file and the employee will receive any compensation and benefits due had the suspension not tal�en place. Demotion and/or Transfer An employee may be demoted or transferred if attempts at resolving an issue have failed and the city administrator determines a demotion or transfer to be the best solution to the problem. The employee must be qualified for the position to which they are being demoted or transferred. The City Council must appro�=e this action. Salary An employee's salary increase may be withheld, or the salary may be decreased due to performance deficiencies. Page 45�66