4.7 SR 12-18-2023 - Laserfiche WebLink

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General Policies Smoking, Vaping, and Tobacco Policy The city complies with the Minnesota Clean Indoor Air Act. All cit�- buildings and vehicles, in their entiret�-, shall be designated as smoke free, meaning that smoking in any form (through the use of ~��-rproducts such as pipes, cigars, and cigarettes), or "vaping" with e-cigarettes is prohibited while in a city facility or velucle. Smoking and vaping of any l�ind is prohibited while on dun� except for employees 21 and over only during their breaks and lunch, and only in areas designated for that purpose. Employees who use chew/spit tobacco shall not do so in the presence of the public and with respect to fellow employees and shall not cause damage to or soil city vehicles, equipment, or facilities. Employees violating this policy may be subject to disciplinary action up to and including termination. Appearance and Dress Employ-ee appearance is a direct reflection on the professionalism of city services. Departments may establish dress codes for employees as part of departmental rules. Personal appearance should be appropriate to the nature of the work and contacts with other people and should present a positive image to the public. Clothing, jewelry, or other items that could present a safety hazard are not acceptable in the workplace. To respect the rights of employees with fragrance sensitivities, fragrances should be minimal or not worn. Clothing must alway s be clean, neat, and in good repair. Good hygiene is always e�pected. The City Dress and Appearance Policy is available on Acce.r.r Elk Kz'ver. Violation of this Policy may result in discipline up to and including termination. Electronic Communication Devices The city provides telephonic equipment (land line and cellular), computer equipment and software, and services used to communicate and supply email, voicemail, and internet data access. The equipment and services are the propert�� of the city and are intended to be used for official city business. Employees who intentionally misuse Electronic Communication Devices may be subject to discipline up to and inclucling termination. Please reference specific city policies regarding issue eligibility and use of electronic communication devices such as 800 MHz radios, cell phones, smartphones, and iPads/tablets. Telephone Use It is critical that employees be courteous, tactful, professional, and efficient on the telephone. Employees are expected to answer and return calls promptly. Personal calls must not interfere with city work, should be brief and made only when necessary. Preferably, personal calls should be made during scheduled rest breal� or lunch periods. The Mobile Phone Policy can be found on Acce.r.r Elk Kz'ver. iPad/Tablet Device Use Policy The City Council has authorized the purchase and assignment of iPads and tablet devices to enhance workflow, reduce paperwork, increase efficiency, and enhance internal and external communication. The full city policy which includes purpose, use, care, and user responsibilities can be found on Acces�- Elk Kz�ver. Page 39�66