4.2. SR BEAUTIFICATION & PUBLIC ART COMMITTEE 11-20-2023

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Updated 10/03/23 8 PROPOSAL BUDGET 28. Download the Excel Budget Template, complete and save a copy in .PDF format to upload to the application. Save the completed excel budget template. If awarded, the template includes a second worksheet that will be required to complete the final report. Contact the CMAB office if you do not have Microsoft Excel. BUDGET FORM INSTRUCTIONS: Expenses Section: List all expenses associated with the proposal. Include detailed descriptions and method of calculation for each expense. Expenses listed CANNOT be paid prior to the grant approval date. Some exceptions can be made for expenses that MUST be paid in advance of the application deadlines such as production rights for a play or deposit to hold a venue. Contact CMAB if you have questions about eligible expenses. ❖ Column A- Budget Items o In-Kind Expenses –Allowable in-kind expenses include the cost of discounted or free rental of space and equipment), skilled labor such as structural engineering, concrete pouring or electrical work, and donated materials. Do not include administrative time, artist time or volunteer time in this section. The value of in- kind contributions must be verifiable through a gift receipt, quote or invoice and submitted in the Final Report. These expenses must match the in-kind revenue below. o Contract Personnel/Artist’s Fees – Name each person and their role. Do not include or prorate regular administrative or overhead costs that would be incurred regardless of funding. o Supplies, Materials and Food – art supplies, sheet music, set building materials, reception/ hospitality costs. o Equipment - (for Nonprofit Arts Organizations and Schools in Region 7W ONLY) - no more than $4,999 of an equipment purchase directly related to the project may be included in the proposal budget. o Publicity – Itemize printing costs, ads, promotional items, etc. o Other – Evaluation of project, rental of space or equipment, purchase of copyright permissions o Ineligible Expenses- Some project expenses cannot be covered by CMAB grant funds. Include these costs in this section and calculate the total eligible grant award from the total expenses MINUS these costs: • Travel expenses – related to bringing in an artist from outside the state of Minnesota can be no more than 10% of the total grant amount requested. Additional travel expenses may be included in the ineligible expenses section and paid with funds from other sources. • Administrative costs –Regular salaried personnel cannot be paid for work that falls within the scope of their contracted duties. ❖ Column B – Itemized Breakdown o Contract Personnel/Artist’s Fees – List Name(s) and Title; Show methods of calculation (i.e. hours, rates, etc.) or indicate contract rate or stipend o Supplies & Materials – itemize and show calculations o Equipment – indicate if purchased or rented o Publicity – itemize and show calculations ❖ Column C – Expenses – Enter expenses, round up to the nearest dollar. Any expenses that do not represent real costs CANNOT be included in a Project Grant Budget o use of spaces that an applicant owns or would not otherwise pay for o tickets to an applicant’s project o scholarships for participants REVENUE SECTION ❖ Section A: Cash - budgeted for this proposal ❖ Section B: In-kind Contributions–List the value of donated or discounted materials, equipment rental and skilled labor. This amount must match the In-Kind Expense section above. ❖ Section C: Grants and Donations -list the name of grantor(s) and grant amount. (Do NOT include the CMAB request). Include any Minnesota State Arts Board funding supporting this proposal. ❖ Section D: Earned Income – list sources of other income such as: o ticket sales – show calculations (type of ticket, number anticipated sold, fees charged) o advertising o fundraising o participation fees, etc.