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Request for Action <br />To Item Number <br />Ma or and Ci Council 8.2 <br />Agenda Section Meeting Date Prepared by <br />General Business May 21, 2018 Tina Allard, City Clerk <br />Item Description Reviewed by <br />Amendment to Advisory Group Attendance Policy Cal Portner, Ci Adi�iinistrator <br />Reviewed by <br />Action Requested <br />Approve, by morion, an amendment to the Advisory Group Attendance Policy. <br />Background/Discussion <br />At its May 7 meering, Council discussed the attendance policy for advisory groups. Council wished to <br />review each case as they occurred. Staff suggested the following changes: <br />Attendance <br />A member shall be expected to maintain a suitable attendance record. Attendance is vital to board <br />service and City Council expectarions. Because attendance is important, the City Council has <br />adopted the following attendance policy: <br />Members shall be automarically removed for lack of attendance. Lack of attendance is defined as: <br />Regularly scheduled monthly commissions — missing three (3) meetings (including regular <br />and special meerings) scheduled during a calendar year. <br />All other commissions — missing two (2) meetings (including regular and special meetings) <br />scheduled during a calendar year. <br />Parriciparion for less than three-fourths of a meeting shall be the same as a failure to attend a <br />meering. Members removed pursuant to this paragraph shall not conrinue to serve on the board and <br />such removal shall create a vacancy. A member may appeal the teri�iinarion by requesring a hearing <br />before the City Council within 10 days of norice of terminarion. <br />There mav be some extenuaring circumstances in which excused absences would be allowed with <br />advanced written norice to the Office of the Citv Clerk. The Citv Council will evaluate these rec�uests <br />on a case-bv-case basis. <br />Financial Impact <br />N/A <br />Attachments <br />■ None <br />The Elk River Vision <br />A �arel�o�ning co�n�nunity �aritb revolutionary and spirzted resourcefulness, exceptional ��,` �� ��� E� ��� <br />service, and co�n�nunity engage�nent tbat encourages and inspires prosperzty /I�, ���� <br />�i» <br />