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<br />Turf Rental Priority Scheduling <br />Turf rentals are scheduled on an annual basis January – December in the following order: <br /> FT Center programs including but not limited to Makers Markets, recreational <br />programming, open turf, etc. <br />st <br /> Elk River groups/Elk River youth associations beginning January 1 for the following <br />year (i.e. Open January 2023 for January -December 2024). These groups have 30 days to <br />reserve time before it is made available to outside groups. To hold the scheduled time, <br />Elk River groups are allowed to put 50% of their total reservation fee down, with all <br />remaining fees to be paid in full 30 days prior to their first scheduled event. <br /> Non - Elk River renters can schedule turf for the following year February 1 <br />(i.e. Beginning February 1, 2023 non-Elk River renters/associations can rent turf for <br />January - December of 2024.) Non-Elk River renters must make their payment in full at <br />the time the schedule is reserved. <br /> <br />Room Rental Priority Scheduling <br />Room Rentals are scheduled on a first come, first served basis in the following order*: <br /> FT Center events/programs <br /> Senior Activity Center programs <br /> Outside users with payment due at the time of reservation. <br />*Exception: The Senior Activity Center which is unavailable to rent Monday – Friday <br />8:30 a.m. – 4:00 p.m. and is available to rent outside those hours to members only. <br /> <br />SPECIAL FEES/DAMAGE DEPOSITS <br />A. A special use fee may be required in some events/activities. This fee will be applied <br />to cover unusual, anticipated expenses, such as excessive clean-up, unusual set-up, <br />excess electricity, or phone usage, and/or damages associated with the user’s <br />program or events. The special user fee is payable at the time the reservation is made <br />and will be held until it has been determined by the City if any or all the fee was <br />used. Any unused balance will be returned to the user and/or invoiced. <br />B. A damage deposit in addition to the rental fee required as per defined under <br />Section , Damage Deposits. This fee shall be returned within two (2) weeks after the <br />event if no deductions are necessary. Violation and/or failure to adhere to all <br />guidelines may result in denial of future permits for the use of the facility and <br />forfeiture of damage deposit. <br /> <br /> <br />13 | Page <br /> <br />