4.3 SR 04-17-2023 - Laserfiche WebLink

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Section 3 Award and Execution of Contract 3.10 Consideration of Proposals After the proposals are opened, they will be compared on the basis of the proposal price and who in the judgment of the city would best comply with the requirements. 3.11 Rejection of Proposals The right is reserved to reject any or all proposals, to waive defects and technicalities or to ask for new proposals if, in the judgment of the city, its best interest will be promoted thereby. 3.20 Award of Contract The award of contract, if it be awarded, will be made within sixty (60) calendar days after the opening of proposals to the lowest responsible proposer who in the judgment of the city best complies with all prescribed requirements. The successful proposer will be notified by letter, mailed to the address shown on his or her proposal, that his or her proposal has been accepted subject to execution and approval of the contract as required by law. As a condition precedent to approval of a contract, a foreign or nonresident corporation to whom a contract is awarded shall furnish proof that it has met all legal requirements for transacting business in the State of Minnesota. 3.30 Cancellation of Award The city reserves the right to cancel the award of any contract at any time and for any reason before the execution of said contract by all parties without any liability against the city. 3.40 Execution and Approval of Contract The contractor shall be signed by the successful proposer and returned within thirty (30) days after the forms have been mailed to the proposer. If return of the executed forms within the specified time is impossible due to the absence of one or more of the required signers, an extension of time may be granted by the city provided satisfactory evidence is furnished that the forms will be executed. 3.41 Signature Requirement All members of a partnership, and the president or vice president and the secretary or treasurer of a/each corporation shall sign the contract. In the case of joint ventures, signature requirements shall apply to each firm represented. 3.42 Proposer's Notice of Approval or Disapproval Notice of approval or disapproval of the contract will be given to the successful proposer within ten (10) days after the forms have been properly executed and returned to the Contracting Authority. No award shall be considered binding, nor shall any contract become effective until the contract form has been fully executed and approved as required by law. 15