6.4 SR Multipurpose Facility Policy

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youth athletics) will be required to identify one (1) contact person to schedule the meeting room facilities for each division or group within their organization. E. Basic operation for the audio/visual and sound equipment is included and should be confirmed when placing the reservation. Requests for additional equipment and/or will be an additional expense to the User. F. Facility Reservations require a two (2) week processing period. Full payments are required at the time of rental via cash, check or Visa/Mastercard/Discover. Checks are to be made out to the City of Elk River. G. User agrees to pay the City of Elk River for rental of the facilities listed on the permit and will adhere to the required reservation timelines and guidelines. Times listed must include all set-up/clean up time need by the caterer and/or customer. Occupancy of the reserved facility after the time indicated on the permit will result in additional rental fees and security guard fees (as needed), which will be charged to the renter. H. No items are to be left overnight. Occupancy after the stated ending time may result in additional rental fees, which will be deducted from the damage deposit or charged to the Facility User. I. If deemed necessary, the City reserves the right to substitute a meeting room other than that stated on the Rental Permit, to minimize conflicts of compatibility, space, and scheduling. J. The City of Elk River reserves the right to establish a permit, contract or rental agreement based on specialized requirements and length of permit, such terms as mutually agreed upon by the City and User. 9.3 PRIORITY SCHEDULING A. Reservations are accepted as first-come first-served based on the priority classification outlined in Section of the Furniture and Things Community Event Center policies. B. Special Note: Due to the nature of the Furniture and Things Community Event Center operation, there will be a need to coordinate and schedule private, commercial/business or non-resident civic group in advance of the priority scheduling guidelines as outlined above. When staff feel consideration as been given to the previous year’s use of a particular area and/or programming needs, these requests will be processed (i.e. Community Room for a private event, conference, training, trade show, special event, etc.). 9.4 SPECIAL FEES/DAMAGE DEPOSITS A. A special use fee may be required in some events/activities. This fee will be applied to cover unusual, anticipated expenses, such as excessive clean-up, unusual set-up, excess electricity, or phone usage, and/or damages associated with the user’s program or events. The special user fee is payable at the time the reservation is made