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RESERVATION PROCEDURES <br /> <br />9.0 PURPOSE <br />To establish procedures and policies regarding the consistent scheduling of the Furniture <br />and Things Community Event Center according to the priority scheduling policy as outlined <br />in Section . To provide staff and FTCEC users with a guide to help ensure the efficient and <br />accurate process of all room rental requests. <br /> <br />9.1 DEFINITIONS <br />Facility User: The individual/group/organization authorized to use Furniture and <br />Things Community Event Center as shown on the Facility Use <br />Permit. <br />Facility Use Permit: The written document showing rental facilities agreed upon by <br />Furniture and Things Community Event Center staff and the facility <br />user. <br />Rental Coordinator: Employee of Furniture and Things Community Event Center <br />who facilities room, ice, and turf rentals. <br />FTCEC: Furniture and Things Community Event Center <br />Tentative: The status of a reservation prior to submitting a payment. <br />Firm: The status of a reservation following a payment. <br />Resident: A Facility User that pays city taxes to the City of Elk River. <br />Non-Resident: A Facility User that pays city taxes in anywhere other than Elk River. <br />This includes residents in Otsego, Nowthen, Livonia Township, Big <br />Lake Township, etc, even if their zip code is 55330 or if they are in <br />the Elk River school district. <br /> <br />9.2 RESERVATION PROCEDURES AND GUIDELINES <br />A. Permit applicants must be 18 years of age or older. <br />B. Residents may not reserve the facility for a non-resident. <br />C. All groups using the FTCEC must have an approved permit, contract, or lease prior <br />to facility use. <br />D. One contact person, who will be present during the entire rental period, must be <br />designated to make all arrangements including room set up, tv/podium use, white <br />board use, etc. which shall be coordinated through and confirmed by the Rental <br />Coordinator prior to the event date. Organizations with more than one division (i.e. <br />