HANDOUTS 04-20-2022 - Laserfiche WebLink

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ARPA Funds Discussion Elk River was awarded $2.6 million in federal funds. They must be used by December 31, 2024. Latest guidance exempts the first $10 million from the original use limitations Broadband expansion ($301,305) is our only use thus far. Parks and Recreation • Security Cameras and Prox Card access for parks and FTCenter • Transition Rec Trac to Civic Rec — about $19,000 one-time fee $9,000 annual — Rec Trac currently $16,000/year. Implementation is 18-24 weeks, and we should commit this summer in order to be done with Rec Trac by January/February • Lost Revenues for the FTCenter • FTCenter Locker Room Expansion for Junior Hockey Team ($82,440) • Zamboni deposit ($25,000) • Pave YAC parking lot ($600,000) • Pave Hillside Park parking lot ($130,000) • WTRP storage garage. In 2023 PIR ($175,000) Finance • Migrate financial software to version Incode 10 — take advantage of newer technologies that allow for more functionality, flexibility, and efficiencies to improve financial management. Our current software, Incode 9, was implemented in 2008). Cost unknown • Implement Laserfiche paperless AP workflow — with the pandemic more vendors are emailing invoices rather than sending print copies, which we print to enter into the AP module then scan back into Laserfiche. Cost unknown Information Technology • Fiber loop to connect Fire Station 3 and eastern part of city ($500,000 - $700,000) • Phone system upgrade, current system installed in 2015. ($200,000) • Security camera servers/camera, city facilities not parks. ($60,000 - $90,000) • Update fire panels on city facilities from analog to digital phone lines ($200,000) Community Development/Public Works • CR33 Trail Design Modifications ($600,000) • Facade Grant Program ($150,000 - $250,000) • Business Center Drive Extension — Beehive to Waco ($700,000) • ERMU Water AMR ($2+M total) • WWTP Lift Station Grinders ($350,000)