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Page 3 <br /> Regular meeting of the Elk River Municipal Utilities Commission <br /> May 13,2008 <br /> the back of the monthly bills of which approximately 30 new applications are received per month. <br /> As of last month there were 2,019 ACH customers out of approximately 9,400 total customers. <br /> The other procedure being used is an electronic payment submission with a company called <br /> VANCO. They work with the various bank bill pay systems sending those payments electronically <br /> instead of by check. There were 777 customers last month on this program versus the 675 we had <br /> at the beginning of the year. Staff recommends continuing with the procedures now being utilized. <br /> John Dietz asked if a one time offer for 30 days with incentive could be done. Jerry <br /> Gumphrey asked if a time limit should be placed on the period of time the customer should remain <br /> on this program,staff replied it would be hard to track. Further discussion followed. <br /> John Dietz moved to offer a one-time 30 day ACH incentive with a$10 credit to be applied to their <br /> bill. Jerry Takle seconded the motion. Motion carried 3-0. <br /> 6.1 Review Contributions to City <br /> On an annual basis APPA conducts a survey addressing municipal utilities payments,and <br /> contributions to state and local governments. The 2007 survey,which reflects a median <br /> contribution of 5%electric operation revenues,was reviewed. <br /> The age of the current policy on file for donations,transfers,and contributions was addressed. <br /> John Dietz would like a current policy drafted for the contributions and donations. Discussion <br /> followed as to the proper distribution for usage at City parks. In the future all City of Elk River's <br /> non-revenue operating accounts will be donated. Lori Johnson stated the City was satisfied with <br /> the current financial contribution and understands the contributions should be for non-revenue <br /> generating accounts only. John Dietz indicated he contacted the county assessor to verify how <br /> much tax the Elk River Municipal Utilities would pay if it was a private company. The tax <br /> assessor indicated it would pay slightly more,$920,000±versus the$841,000 contributed in 2007. <br /> John Dietz questioned if accelerated depreciation was used to make the contributions to the City <br /> look more favorable. Staff assured him that accelerated depreciation is not used. <br /> Jerry Gumphrey moved to authorize the donated electricity verbiage to include non-revenue <br /> generating City accounts,and to draft a current policy for approval at the next regularly scheduled <br /> Elk River Municipal Utilities meeting. John Dietz seconded the motion. Motion carried 3-0. <br /> 6.2 Review Cash Flow Projections <br /> At the April 2008 Elk River Municipal Utilities Commission meeting,the auditors presented <br /> the results of their annual utility audit. One of their comments was that staff continues the cash <br /> flow studies which project future revenues and expenses to ensure adequate financial resources are <br /> available to carry on business. The Springstad cash flow studies for both the electric and water <br /> departments were reviewed. These studies are updated twice annually,once after the audit and <br /> again during the budgeting process. The updated studies are consistent with past studies and are on <br /> track to achieve the desired cash reserves. <br />