04-14-2021 PRM - Laserfiche WebLink

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Parks & Recreation Commission Minutes Page 3 April 14, 2021 ----------------------------- Mr. Hecker stated a governing body, such as a school district, will be exempt. Williams suggests that programs that are tied to the high school, such as a booster clubs, should be exempt. Commissioner Soltvedt suggests if a group provides volunteer activities for the park, they should be exempt. Mr. Hecker stated he believes there is a “Nordic” policy that was put together for ski events before his time. They do volunteer clean-up efforts, and these in-kind services benefits the parks so they should be exempt from the policy. Language for these types of uses will be added to the policy. Commissioner Anderson suggests adding that for both Nordic Ski and Minnesota Biathlon organized uses. Commissioner Niziolek stated he sees a major concern with coming up with liability insurance for Elk River endurance sponsored events. Commissioner Rathbun asked why we would need insurance. It can cost anywhere from 0 to $1000 for event insurance. He asked if anyone else has experience with obtaining that certificate of insurance and what it might have cost them to put on an event. Chair Williams stated the cost is by how many people are in the program and he pays about $400/yr. He will talk to his insurance company to get more information for a one-time event. Mr. Hecker stated staff has talked to other cities that already have this policy in place and was told the insurance has never been a barrier. Also, groups that have had interest have not had any issues with insurance. 8.2 Athletic Field Analysis Mr. Hecker shared his staff report. Chair Williams stated the city council wants to know how many fields we have including the school district to see how we compare to surrounding cities. Commissioner Soltvedt stated the commission will need association participation numbers to help determine long term where we want to go directionally.